Executive Assistant – Temporary

We are looking for a proactive and articulate Executive Assistant to support the CEO of a fast paced, busy, dynamic company based in the West End.  We are looking for an experienced EA to provide integral secretarial and administrative support to the CEO and wider C-Suite Team. Typical duties include: filter, deal with, and prioritise incoming emails and calls from the business, customers and external parties as well as provide extensive diary.

Role:   

• Support the CEO to proactively manage, prioritise, action, eliminate and re-direct all organisational and administration aspects in relation to their role
• Managing calendars, emails and contacts
• Responsible for managing relationships with external as well as internal ‘customers’
• Co-ordinate diary with the rest of the Executive Team and sensitively prioritise time
• Attend meetings to take confidential minutes, and follow up on action items
• Deal with suppliers and other third parties
• Preparing management committee packs 
• Arranging client events and conferences 
• Formatting presentations and preparing complex spreadsheets 
• Proof-reading documentation on behalf of managers 
• Booking meeting rooms and conferences calls
• Processing expenses 
• Providing support within the wider team as needed, to cover leave & sickness 

Person:

• Excellent commercial knowledge
• Advanced MS Office skills (Excel; Word; PowerPoint) are a key requirement of this role
• Experience of complex calendar/diary management
• Experience of dealing with customers and suppliers
• Excellent interpersonal and communication skills
• Flexible approach – does what it takes to get the job done
• Great organisational skills.
• Experience in dealing with confidential and sensitive material 
• Strong client facing skills
• Highly self-motivated

*Please note that due to high levels of applications we can only respond to successful candidates.