boster group

Executive Assistant - Excellent Company Benefits

Circa £34,000 + bonus + benefits

 

Boster Group are looking for a driven, creative, and engaging Executive Assistant to join our close-knit, dynamic team in a one-of-a-kind role as right arm to our impressive Founder and CEO, Susan Boster. At the core of our business, Boster Group develops innovative partnerships between global corporations, cultural institutions, and social impact foundations, and has overseen the transfer of more than $75 million to cultural and social impact partners, delivering measurable results to its clients around the world.

The role combines classic EA duties such as extensive diary management with a project coordination aspect that allows Susan’s EA to work across a number of key business functions including exciting client and business projects and event management. There is also scope to support Susan on personal matters including her board positions at the Donmar Warehouse, The Representation Project (based in California) and the Enterprise Committee at the Design Museum. We will be based from home for the next 3-6 months and will then move to a mixture of working from home / office when it is safe to do so (we are looking for a new office in a central London location, likely around Green Park).

Company benefits include (but not limited to)

  • Annual discretionary bonus
  • Pension plan
  • £1,500 training budget, which we are encouraged to spend on creative pursuits
  • 20 days holiday plus office closure between Christmas and New Year
  • Visits to the theatre and ballet
  • Museum and gallery exhibition openings, early morning views, and private views
  • Regular team lunches
  • Opportunities for career development
  • A boutique environment with a close-knit, collaborative team who value and encourage creativity

Key Accountabilities

  • Comprehensive diary management across the CEO’s busy schedule, including conference calls, Zooms, Teams, Blue Jeans, and Skype for Business, etc
  • Draft correspondence on behalf of the CEO
  • Manage all business and personal travel (domestic and international), and produce comprehensive itineraries
  • Support the CEO in personal appointments, travel, administration, board commitments, and ad hoc projects
  • Support Boster Group’s business development processes; prepare research and meeting packs, manage internal team deliverables, and communicate key tasks and deadlines across the team
  • Support the account team in the delivery and measurement of client strategies and events, working with third party partners where necessary in the UK and abroad
  • HR support including recruitment, onboarding, and holiday schedules
  • IT support for the team, including CRM and database management
  • Assist in the facilitation of Boster Group’s internal business development events
  • Oversee office operations including all external suppliers and general upkeep
  • Manage and update manuals, templates, and collateral

Required Background and Experience

  • Minimum of 2 years’ experience in a similar role with a strong track record in project management, office administration, and executive support
  • First rate communicator who is able to engage confidently with clients and partners, and build relationships with external stakeholders
  • Interest in marketing, brand, and communications, with a good understanding of the corporate, cultural, and social impact worlds
  • Passion for and knowledge of the cultural sector
  • Exposure to issues relating to financial and professional services, technology companies, cultural funding, consumer goods, luxury brands and small/growing businesses is desirable
  • Experience using task management and CRM software is a bonus

Personal Skills and Characteristics

  • A self-starter with a hands-on approach and the ability to hit the ground running
  • Adaptable, able to multitask, think on your feet, and show initiative
  • Empathetic and emotionally articulate team member
  • Presentable and always professional
  • Outstanding written and oral communication skills
  • Excellent problem-solving capabilities; presenting solutions rather than problems
  • Ability to maintain the utmost sensitivity and discretion when working with clients and partners
  • Comfortable working as part of a boutique business in a fast paced, entrepreneurial environment
  • Warm, fun and charismatic personality with a strong team spirit

 

If you think you would be a good match for this role, apply below.