Admin Support Officer

Scribing role in a Government Department, 1 week a month, SC Clearance required, start 11th March


The role requires providing personal support to an employee with disabilities working in a Government department. The role will be temporary to cover periods of absence during the next six months - for roughly one week a month. This will need to be done virtually because of the current circumstances but there may be a requirement to provide in person in a central London office (Whitehall area) once circumstances allow.

Hours: One week a month - 30-35hrs per week from 10am to 5 or 6pm with a 1-hour lunch break. Clearance level required:

Candidates must be SC cleared Attributes and skills:

• Proficient in Office - Word, Excel, Power-point, Outlook
• Able to use Share-point to access and edit shared documents
• Personable, flexible and enjoys working 1:1 and providing support to an individual
• Able to read large chunks of text effectively
• Good typing skills with the ability to type minutes in meetings and
• Familiarity with teams and Skype to be able to work remotely with screen sharing

Preferred but not essential skills:

• Knowledge of Trello to help with to do lists

Tasks:

• Scribing and typing from oral dictation
• Occasionally editing documents that have been dictated to the iPad or laptop
• Minute taking for group meetings and note taking for weekly 121's with individuals task manager. The topics will not be complex
• Diary management on Outlook
• Organising priorities and writing to do lists on Trello
• Proof reading documents
• Edit the layout of work - highlighting sections of documents, copy pasting, combining/adding comments in docs, checking spelling and grammar.
• Designing/Editing the style and layout of team quizzes and documents on Power-point
• Filling out forms/tables/spreadsheets and excel documents
• Digital filing of documents on Share-point
• Drafting and sending emails, including documents
• Occasional admin tasks such scanning and printing (once we move back to the office)
• Occasional dictation from dictaphones (once we move back to the office)

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