Admin Support Officer

Location
Homeworking
Salary
Negotiable
Posted
18 Feb 2021
Closes
18 Mar 2021
Ref
3865214
Contact
Rody Merheb
Job Title
Secretary
Industry Sector
Public Sector
Contract Type
Temporary
Hours
Part Time

Scribing role in a Government Department, 1 week a month, SC Clearance required, start 11th March


The role requires providing personal support to an employee with disabilities working in a Government department. The role will be temporary to cover periods of absence during the next six months - for roughly one week a month. This will need to be done virtually because of the current circumstances but there may be a requirement to provide in person in a central London office (Whitehall area) once circumstances allow.

Hours: One week a month - 30-35hrs per week from 10am to 5 or 6pm with a 1-hour lunch break. Clearance level required:

Candidates must be SC cleared Attributes and skills:

  • Proficient in Office - Word, Excel, Power-point, Outlook
  • Able to use Share-point to access and edit shared documents
  • Personable, flexible and enjoys working 1:1 and providing support to an individual
  • Able to read large chunks of text effectively
  • Good typing skills with the ability to type minutes in meetings and
  • Familiarity with teams and Skype to be able to work remotely with screen sharing


Preferred but not essential skills:

  • Knowledge of Trello to help with to do lists


Tasks:

  • Scribing and typing from oral dictation
  • Occasionally editing documents that have been dictated to the iPad or laptop
  • Minute taking for group meetings and note taking for weekly 121's with individuals task manager. The topics will not be complex
  • Diary management on Outlook
  • Organising priorities and writing to do lists on Trello
  • Proof reading documents
  • Edit the layout of work - highlighting sections of documents, copy pasting, combining/adding comments in docs, checking spelling and grammar.
  • Designing/Editing the style and layout of team quizzes and documents on Power-point
  • Filling out forms/tables/spreadsheets and excel documents
  • Digital filing of documents on Share-point
  • Drafting and sending emails, including documents
  • Occasional admin tasks such scanning and printing (once we move back to the office)
  • Occasional dictation from dictaphones (once we move back to the office)

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays

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