Executive Assistant, Private Family Office, Switzerland

Location
Zürich
Salary
90,000 to 110,000 Swiss Francs per annum
Posted
18 Feb 2021
Closes
03 Mar 2021
Ref
REEAZ2113
Contact
Ruth Edwards
Job Title
Private PA
Industry Sector
Private Individual / Family
Contract Type
Permanent
Hours
Full Time
My client, a private family office in Switzerland, is recruiting for the role of Executive Assistant to the Principal and Director, managing both his business and private affairs.

This is the executive office within a multigenerational private family office, led by a talented entrepreneur and angel investor.

The family office was established by the principal’s father, an accomplished real estate developer and executive. The family office is headquartered in London - with the Swiss team and portfolio companies primarily based in Europe and the Middle East.

The ideal candidate will be experienced in managing a principal’s calendars and global travel coordination, as well as overseeing delegated special projects – ranging from household management to event planning. An absolute prerequisite for this position is to have inherent awareness of confidentiality and high touch service.

The environment is fast-paced and you are reporting in to a principal with very exacting standards, so candidates must be extremely organized and have the ability to adapt their business practices according to the very high calibre culture of this environment.

Please note you will be reporting to the Director of the Family Office.

Responsibilities
  • Calendar and Travel Management:
    • Coordinate strategic scheduling  and travel logistics on behalf of the Principal and Director.
    • Manage high volume, time sensitive administrative work.
    • Maintain the team’s CRM. 
  • Special Projects’ Execution:
    • Track and execute special projects as delegated by the Executive Team – including gifting, event planning, and electronics acquisitions.
    • Develop seamless processes for more efficient execution of projects.
  • Property and Vendor Management:
    • Vet, coordinate and manage vendor appointments and global properties – including supply restocking, package receipt, and recurring maintenance.
    • Research and implement improved processes for automated household management.
    • Coordinate houseguest management 
  • Communications and Team Asset:
    • Leverage up the executive team with full ownership of role – executing all delegated tasks seamlessly and efficiently, end-to-end.
    • Promote a collaborative and engaged culture across the organization.
 
Ideal Candidate 
  • 6+ years of administrative experience supporting C-level executives. Professional experience in private family office management and real estate is preferred. International experience is required.
  • University degree required.
  • Driver preferred
  • High integrity professional with keen recognition of cultural norms, situational sensitivities and privacy.
  • Top talent who is extraordinarily organized, detail-oriented and has the ability to multitask.
  • Self-starter with proven track record of expertly executing complex projects with minimal guidance.
  • Entrepreneurial and adaptable mindset who is receptive to live feedback. 24/7 availability.
  • Impeccable written and verbal communication skills in English – must be fluent.
  • Proficiency in Google Workspace (Calendar, Gmail, Drive, Docs, Sheets, Slides) and Apple products.
  • Role based in Switzerland. Occasional global travel required.
 

This role is to start as soon as possible, so there is no option to arrange a relocate. Please only apply if you have the proven right to work in Switzerland.

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