Administrator

The role is to work with the team ensuring service engineer scheduling, programming and booking in of work is priority, ensuring all appointments adhere to diary deadlines and looking after all office admin duties.

Client Details

My client is a family-owned and operated building services company. Established in 1966 and now with more than 280 employees, they offer a range of installation and maintenance services and are rapidly growing

Description

• Communicate effectively and in a timely manner with customers and sub-contractors; ensuring all queries are responded to effectively.
• Work with the team ensuring service engineer scheduling, programming and booking in of work is priority, ensuring all appointments adhere to diary deadlines.
• Extracting, updating and inserting information into the Vixen and Sever systems as necessary.
• Distribution of documentation as per client's requirements.
• Engineer's timesheet control and clearing which is to be done on a daily basis, including electronic expenses.
• Supplier/Sub-contractor - placing orders, checking purchase invoices to authorise payment, process sub-contractor reports.
• Client / internal invoicing
• Checking and follow up action on out of hours calls on a daily basis.
• Quotations (between £300 and £3000 depending on experience)
• Daily/weekly and monthly Preparation of invoices for accounts.
• Return of incorrect/damaged goods to suppliers
• Arrange and co-ordinate weekend working
• Complete any other associated task requested by the management.

Profile

• Office Admin experience
• Experience working with Vixen and Server systems
• Advanced organisational skills

Job Offer

• Competitive salary
• Friendly work culture
• Company benefits