Private Office PA - Part home/Part London based

Private Office PA 

Part home/Part London office based

£50 - £60K dependent on experience

Private Office PA

We are looking for an exceptional and experienced Private Office PA to support a busy UHNW young professional, with both her private life & her philanthropic Foundation.  Part home, part London office based. This is a fantastic opportunity for a seasoned, confident, dynamic & highly competent individual, who is well presented, articulate, has high attention to detail and an overall ‘can-do’ attitude.

Responsibilities will include, but are not limited to:

Private PA Role

• Pro-active support for all aspects of the Principal’s personal life
• Travel search (including off the beaten track) & all travel arrangements, including private jets, scheduled flights, accommodation, transfers, ensuring personal preferences for travel are adhered to & getting the best deals
• Organising social activities & itineraries, entertainment, parties & weekends, booking restaurants etc, sometimes at short notice.
• Liaising with household staff, contractors, advisors & other family members
• Property management, household admin & financial organisation
• Ad hoc errands

Operations Support for the Philanthropic Foundation

• Oversight of operations & processes
• Database management
• General website updates
• Project & team coordination
• Ad hoc project research
• Basic bookkeeping (knowledge of Xero a benefit)

Skills & Attributes

• Hardworking & very organised, with an exceptional eye for detail
• Self-aware, high EI, reliable & conscientious
• Self-motivated & good under pressure
• High standards, polite & ability to represent the Principal
• Enthusiastic, friendly with good sense of humour
• Ability to multi-task & make things happen
• Patient, efficient & diligent
• Excellent time management & punctuality
• Flexible approach to work, hours & place of work
• Mature decision maker with good initiative
• Financially astute with strong financial management skills
• Independent, responsible but open to feedback & direction
• Knowledge of Mac a benefit

Terms

• Monday – Friday; 9am – 6pm, with high flexibility as required, including evenings & weekends
• Home & London office based
• Possible travel to Family Estates, though limited
• 22 days holiday, plus Bank Holidays
• Standard pension (NEST)
• Reporting to Principal and ED of the Foundation
• To start April, but will wait out notice period for right candidate
• Salary: £50 - £60K dependent on experience.

IMPORTANT

We anticipate receiving a high number of applications for this role, therefore please only apply if you have had previous experience working as a Private PA (ideally min. 10 years) and in order to make the process easier we ask that all applicants provide the following:

• An up-to-date CV including current terms & notice period
• A one page statement (as a Word Document) providing a brief personal overview and an outline of your suitability for the role

All applications will be acknowledged but no feedback on your suitability will be given at this point.

The deadline for applications is 5^th March. First interviews of longlisted candidates will take place 11^th & 12th March; second interviews for shortlisted candidates will take place on 18^th March, with an anticipated start date of early April, subject to any notice periods.

As much as we would like to respond to you individually on whether you have been successful in reaching the interview stage, please accept that your application will not be taken forward if you have not heard back from us by 9^th March. Many thanks for your understanding.