Personal Assistant/Producer to HWN Creative ( Film)

PA Gold
London (Central), London (Greater)
10 Feb 2021
03 Mar 2021
Job Title
Industry Sector
Contract Type
Full Time

Title – PA/Producer  to HNW Creative 

Location – Central London

Salary - £50k

Holiday – Standard

Pension – Standard

If you are looking for a dynamic and exciting opportunity, then this could be the  role for you. You will be working as a Personal and Business PA/Producer  for a successful entrepreneur, working with him solely on all matters relating to his business and home life.   This is two fold role where you will both utilise your PA and Producing Skills ( with TV or Film)

Achieving success in the technology industry our client is now moving more into his  philanthropic projects, mainly within the film industry.


Attention to detail is key, you must have solid PA experience with a background in the film essential. He is looking for someone that can be flexible as the role can often be demanding with no two days the same.

  • Liaising with senior high-profile executives. Handling highly confidential, sensitive information.
  • Complex diary and event management. Coordination of frequent international travel. Ensuring every aspect of travel is accounted for. Anticipating and adapting to last minute changes. 

  • Full inbox management. Flagging urgent items, responding where required 

  • Gatekeeper – handling phone calls, press enquiries, meeting requests, delegating and responding as appropriate. 

  • Board liaison – arranging board meetings, board packs, ensuring action points are followed up and board updated. Working closely with the Managing Director, Company Secretary, Compliance Officer and company accountants. 

  • Time management – constantly ensuring time is managed effectively, and meetings are prioritised correctly. 

  • Day-to-day time keeping – ensuring time is kept during the day and meetings / calls run to schedule. Using initiative to adapt agenda when appointments overrun. 

  • Network Management – proactively scheduling meetings in line with goals & objectives
  • Daily communication with international offices, at all levels of seniority – working across different time zones and business cultures. 

  • Working alongside Co-Heads in managing the team – relaying information as appropriate. Coordination of performance appraisals, working closely with HR. 

  • Event coordination – private dinners, round tables, conferences. 

  • Personal support including regular contact with personal accountant, financial advisors and lawyer. Access to all private bank accounts
  • Payment of school fees, arranging family holidays, managing private club memberships and personal purchases.
  • Office Manager duties – renewal and negotiation of supplier contracts, insurance premiums, rental agreements, subscription contracts. Reviewing policies & procedures, streamlining processes. Overseeing office refurbishment and upgrades to infrastructure.
  • Managing office assistants and receptionist. Overseeing workflow, appraisals, ensuring the team’s cohesion and overall effective functioning.  

Skills Required

  • Exceptional organisational and diary management
  • Fantastic communication skills
  • Highly flexible and adaptable
  • Ability to multitask and prioritise an ever-changing workload
  • Problem solving and decision making
  • Ability to work autonomously
  • Strong business and commercial acumen

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