Office Manager/EA

Expiring today

Location
Homeworking
Salary
Competitive
Posted
08 Feb 2021
Closes
08 Mar 2021
Ref
EMW/169459
Contact
Lizzie Wylie
Job Title
Office Manager
Industry Sector
Banking / Finance
Contract Type
Permanent
Hours
Full Time
Executive Assistant/Office Manager - 1 year contract maternity contract - Starts April - salary competitive plus excellent bens.

We have an exciting opportunity for a candidate to secure a 1 year maternity contract in a superb company based in the City. (Part remote/Part office based). 9 - 5 with flexibility.

The company are highly successful, global and have a genuine interest in their staff and its a wonderful role, where you will be the lynch pin of the office and go to person.

We are looking for an individual who has Office Management/EA experience and who is a natural multitasker, with a warm and engaging outlook.

Ideally from a finance background, although not essential, we are looking for a candidate who is utterly career committed and will go above and beyond in their role.

If you are passionate and committed to your work and are confident, professional and possess excellent Office Management/EA experience, then apply today for immediate screening.

Job spec

The Executive Assistant & Office Manager is responsible for providing administrative assistance to the London office. Additionally, the incumbent provides general office management and meeting and event coordination. A great deal of confidentiality and a high level of discretion are required in this position.

Essential Duties and Responsibilities:

* Primary responsibility of supporting two senior stakeholders, provide support to the executive team as directed to ensure that company goals and objectives are accomplished.

* Provides calendar management to stakeholder and members of the London based staff as well as acting as liaison

* Managing inbox & calendar.

* Assist with Onboarding & Offboarding of staff, working alongside IT & HR.

* Administers correspondence, manages incoming telephone calls.

* Archiving documents & files for staff.

* Completes and submits business expense claims.

* Schedules internal and external meetings including internal Townhall and external interviews.

* Communicating with Board Members, scheduling Board Meetings, and arranging meeting agendas.

* Prepares for meetings by booking conference rooms, providing refreshment, drafting Agenda's and other materials.

* Solve simple IT problems and contact the IT department when necessary.

* Ensuring Directors visa's & passports are in date and applying for renewals.

* Acts as liaison with the landlord and building management on any office related issues.

* Acts as liaison with other Vendors.

* Arranges and manages the courier services.

* Opening, sorting and distributing incoming letters, emails, and other correspondence.

* Arranges business travel for members of London and international staff.

* Arranging lunches for client meetings.

* Stocking the office with stationery and other equipment when required.

Key Personal Skills/ Attributes required:

* Excellent written and verbal communication skills.

* Professional discretion

* Ability to prioritise work and effectively manage workload whilst balancing competing commitments.

* Highly organised and adaptable.

* Proactive thinker and planner.

* Excellent IT skills with strong experience in Word, Excel, Outlook, Powerpoint and other Microsoft and IT programmes.

* Strong telephone manner and ability to organise effectively

* Excellent time management skills and the ability to effectively work to tight deadlines.

* Adaptable and inquisitive with a "can do" attitude.

* Ability to work autonomously and take initiative.

* Excellent attention to detail.

* Strong work ethic and ability to multi-task.

* Ability to work collaboratively in a team environment.

* Team player and demonstrable ability for dynamism and change, working in a fast-paced environment.

* Co-operative, team orientated style.

This is a 1 year fixed term contract and applicants should be 100% committed to the business and team and be available for April start.

The company recognise potential and ability and the incumbent will receive an excellent handover.

Thank you for considering this role.

Apply for Office Manager/EA

Already uploaded your CV? Sign in to apply instantly

Apply

Upload from your computer

Or import from cloud storage

Your CV must be a .doc, .pdf, .docx, .rtf, and no bigger than 1MB


4000 characters left

When you apply for a job we will send your application to the named recruiter, who may contact you. By applying for a job listed on SecsintheCity you agree to our terms and conditions and privacy notice. You should never be required to provide bank account details. If you are, please email us.

Not what you're looking for? Get headhunted for relevant jobs.

Upload your CV
More searches like this