Team Assistant

MY CLIENT IS LOOKING TO HIRE A VERSATILE, CHARISMATIC, AND ADAPTABLE ADMIN ASSISTANT WHO CAN WORK ALONGSIDE THE PROJECT ADMINISTRATOR AND EA/OM, PROVIDING THE HIGHEST LEVEL OF SUPPORT TO OUR PROJECTS MANAGERS AS WELL AS AD HOC OFFICE SUPPORT.

Client Details

MY CLIENT IS A LUXURY PROPERTY DEVELOPMENT FIRM THAT SPECIALISES IN THE DELIVERY OF LUXURY BESPOKE PROPERTIES.

Description

MAIN DUTIES WILL INCLUDE:

• TIMELY AND ACCURATE TELEPHONE ANSWERING, ENSURE ALL MESSAGES ARE PASSED ON IN AN EFFECTIVE/APPROPRIATE MANNER
• UPDATE THE TEAM'S HOLIDAY AND TRAVEL CALENDAR
• CHECK EXPENSE CLAIM FORMS AND UPLOAD THEM ONTO XERO
• MAKE STATIONERY / COVID-19 / KITCHEN ORDERS AND KEEPING TRACK ON ANYTHING REQUIRED
• COLLECT THE POST AND FORWARD IT TO THE RELEVANT PERSON
• ASSIST THE EA/OM WITH ORGANIZING EVENTS AND ANY OTHER AD HOC TEAM ENTERTAINMENT
• DEAL WITH NUMEROUS AD HOC INTERNAL TASKS FROM HIGH QUALITY PRINTING AND BINDING,
• SCANNING, PHOTOCOPYING AND FILING WHEN REQUIRED
• ARRANGE COURIERS AND TAXIS WHEN REQUIRED
• WORK WITH OUR TRAVEL AGENCY TO BOOK THE TEAMS EXTENSIVE EUROPEAN AND INTERNATIONAL
• TRAVEL, WHILST TAKING INTO ACCOUNT THE TRAVEL POLICY TO ENSURE COST EFFICIENCIES AT ALL TIMES.

Profile

SKILLS REQUIRED:

• 3+ YEARS' EXPERIENCE IN A PREVIOUS ADMIN ROLE
• EXPERIENCE OF WORKING WITH A SMALLER, CLOSE KNIT TEAM. (26) BUT GROWING
• SOUND KNOWLEDGE OF ALL OFFICE APPLICATIONS - WORD, EXCEL AND POWERPOINT
• KNOWLEDGE OF USING COURIERS, POSTAL SERVICES, STATIONERY
• A FANTASTIC CAN-DO ATTITUDE AND COMMITMENT TO DELIVER THE BEST SERVICE TO CLIENTS
• A CALM, CHEERFUL, BUT PROFESSIONAL AND RESILIENT ATTITUDE, WITH THE ABILITY TO PROBLEM SOLVE
• HIGHLY MOTIVATED, WITH A CHEERFUL, POSITIVE CAN-DO ATTITUDE
• FLEXIBLE AND ADAPTABLE IN A FAST-PACE ENVIRONMENT WITH THE ABILITY TO MULTI-TASK
• GOOD COMMUNICATOR, CONFIDENT AND PROFESSIONAL AT ALL TIMES, BOTH VERBAL AND WRITTEN
• A TEAM-PLAYER WITH GOOD ORGANIZATIONAL SKILLS AND THE ABILITY TO WORK UNDER PRESSURE
• DEALING WITH MULTIPLE DEADLINES AND CHANGING PRIORITIES
• RESOURCEFUL, A SELF-STARTER WHO IS CONSISTENT, RELIABLE, A GOOD TIMEKEEPER, WHO ENJOYS TAKING INITIATIVE TO DELIVER RESULTS WITH GOOD ATTENTION TO DETAIL

Job Offer

• GENEROUS SALARY
• SOCIAL WORKPLACE
• OPPORTUNITY TO WORK WITHIN THE PROPERTY SECTOR