Executive Assistant - Global FTSE Legal Dept

Leading Global West End Organisation is looking for a dynamic EA to support the Head of Legal and his Team on a 1yr FTC.

We are looking for dynamic Team EA that is used to supporting ideally at C-Suite within a legal department of a global company. The legal counsel is responsible for managing legal support on material commercial transactions globally. This is a pivotal role within the company and the ideal candidate will provide a full range of administrative and support to the London group legal team with primary support for compliance.

A multi-faceted support role that a wide range of duties:

Duties:

Arranging and managing meetings, telepresence and video/audio conferences for the London team and the Group Legal Management Committee
o Liaising with internal and external attendees, taking into account time differences and
deadlines
o Booking rooms, catering and equipment using online tool
o Co-ordinate and support production

Expense reconciliation and invoice administration
o Reconciling general and travel expenses in line with company policy using Concur online
tool
o Preparation of purchase orders and payment requests via SAP
o Maintenance of records of payments for legal service

Coordinate and book business trips, arranging visas and all necessary admin surrounding international travel.

o Booking travel using online booking tool Concur, in line with company policy


Daily administration of department
o Provide admin support as necessary
o Filing and storage of documentation (paper and electronic)
o Maintaining stationery
o Dealing with post and couriers
o Administration for new starters, leavers or contractors in the team


Requirements for this PA to Senior Partner position:

*A degree in Law coupled with PA experience or experience as working as PA in a Legal
dept.
* Experience in managing a contract database
* Excellent IT skills and ideally the ability to USE SAP and CONCUR
(desirable)
* Ability and confidence to draft routine, accurate and timely communications on
behalf of managers
* Ability to prioritise/organise work and meet deadlines, whilst maintaining accuracy
and attention to detail
* Self-motivated, highly organised and efficient multi-tasker
* Confidence to deal with people at all levels, externally and internally
* Good communication and interpersonal skills - ability to work as part of a team

Thank you for applying to this advertisement; we appreciate your interest in this opportunity. All applications are important to us, but due to the high volume of response we receive from our advertisements, we only contact successful applicants. We wish you all the best in your search for a new position.