Personal Assistant

We have an exciting opportunity for an experienced PA/Team Assistant to join a leading City based Asset Management firm to cover an initial 12 month maternity contract. They are looking for an experienced and dynamic PA/Team Assistant to provide full administrative support to five heads and their teams within the investments arm of the business, therefore previous experience within investments, wealth management or asset management would be extremely desirable.

Duties will include but not be limited to;

• Proactive thinking to anticipate issues in multi-time zones and complex diary management for members of the teams
• Meeting coordination: organising logistics for both internal and external meetings over various time-zones and different mediums; face to face, video conference, audio conference and telepresence
• Travel coordination: creating itineraries for sometimes complicated business trips, including the booking of flights, accommodation, transfers and submission of applications for visas
• Assisting with fundraising and roadshows
• Monthly management of travel and expenses
• Acting as the first point of contact for general and administrative queries
• Assisting in maintaining accurate records on the research management system
• Ability to prepare PowerPoint presentations, Excel and Word documents for team members as required
• General administrative support: printing and binding, producing letters, booking couriers, taxis, rooms, managing stationery, organising team events etc.
• Ad-hoc project work
• Providing cover for departmental team assistants as and when required
• Preparing committee and board papers for monthly and quarterly meeting using the inhouse system to meet strict deadlines

The person;

You must have a solid CV within Financial Services, preferably be educated to degree standard and have a track record supporting a number of demanding executives. Key attributes will include patience and resilience when dealing with lots of last minute changes, the ability to build strong working relationships both internally and externally as well as excellent time management and prioritisation skills.

Offering a great place to work along with a fantastic benefits and bonus package, send your CV today for immediate consideration.