EA / Project Coordinator - Executive Search

EA / Project Coordinator– Global Executive Search Firm (sports, media and gaming practice)

Superb opportunity for a well - educated career Executive Assistant to support a driven and highly successful individual who heads up the sports, media and gaming practice. The sports side of the practice is well established and the market leader for senior level executive and board appointments in global sport across teams, leagues, sponsors, major sports events, agencies and sports bodies.

Our client is looking for an Executive Assistant who is the front face of their organisation and the heart of their customer service experience for their clients and candidates. This is a complex external facing position that requires superb organisational skills, intellect and high levels of EQ.

The Executive Assistant needs first class written skills as will be expected to create documentation and to proofread on behalf of the exec along with building great relationships with their clients and stakeholders.

They require an Executive Assistant with exceptional organisation skills, the ability to work on multiple projects in an extremely pacey environment. Ability to change priorities whilst remaining calm and focussed is essential in their EA. There will be extensive client and stakeholder management, ability to get under the skin of their projects will be essential to the Executive Assistant success in this role.

Executive Assistant duties will include:

• Extensive inbox and meeting co-ordination
• Complex, demanding and ever-changing diary management
• UK and global  travel itineraries
• Assignment management - Lead the project coordination and delivery of the search assignments.
• Manage the search timelines ensuring deadlines are met, action points are responded to and all necessary documentation is completed.
• Stakeholder Management; develop robust working relationships with all internal and external stakeholders
• Preparation of candidate reports and other materials.
• Preparation of presentations and pitch documentation including research packs and preparing marketing materials
• Preparation and proof reading of client reports
• Business Development
  • Organising events; lunches, corporate hospitality
  • Responding to potential new business enquiries
  • Maintaining client relationships and scheduling business development meetings

Must-haves

• MUST have recent experience as an EA within Executive Search industry.
• First class written English skills – experience of document production and proof reading.
• Ideally degree educated.
• Proven relationship building expertise with a range of high-profile clients.
• Ability to prioritise, be proactive, think ahead, anticipate problems and provide solutions.
• Confident making nuanced judgements, prioritising time and effort.
• Innate sense of urgency in everything you do.
• Acute attention to detail ensuring work is produced accurately and of the highest possible standard.
• Excellent time management skills; able to manage conflicting priorities and unforeseen change.
• Thrive in a fast pace environment; have high levels of energy, tenacity and focus.
• Intuitive; able to assess a situation and take initiative but also not be afraid to ask for help when required.
• Advanced knowledge of the MS Office suite, in particular Outlook, Word, PowerPoint. Experience with databases preferred.