Personal Assistant

As the Personal Assistant in London, you will work in a sociable, supportive team of 5 and provide administrative support to a Manager/Principal allocation (average five), and where necessary, additional administrative support to their case teams. This will mostly consist of diary management and processing expenses.

Client Details

You will work for one of the top international management consultancy firms. They assist major corporations worldwide with strategy, acquisitions, organisational design and performance improvement.

This organisation prides itself on career development and growth, there are Executive Assistant positions within this team structure which will allow for exciting future opportunities to the right candidate.

Description

As a Personal Assistant in this consultancy firm in London, you will:

 Successfully manage busy and ever evolving diaries, proactively managing when schedules change. Re-scheduling complex meeting and travel itineraries often at short notice.

 Extensive internal and external meeting scheduling; building and maintaining strong working relationships with key client contacts.

 Working with our travel company to co-ordinate sophisticated travel itineraries and administering the timely procurement of visas and other travel documentation. Proactively pre- empting travel plans.

 Proactively assist managers in relationship building efforts by knowing who their priority contacts and companies are and setting up regular check-ins to create and maintain a relationship management plan for these priorities

 Employ best practices when accessing the CRM and digital mailing system, including timely and accurate creation/updating of contact information, according to global data standards and active management of manager mailing lists

 Serves as CRM champion, educating managers on best practices, assisting newer PAs and providing feedback to Local CRM Administrator (LCA)

 Providing logistical and technical support for all meetings, conferences and workshops, using PowerPoint, Word, Excel and online research.

 Processing time and expense submissions. Managing complex expenses; running bank statement reconciliation and processing foreign currency receipts in an accurate and timely manner.

 Assisting Managers/Principals with their non-consulting internal assignments, leveraging their time to manage this accordingly.

Case team co-ordination:

 Extensive liaison within the consultant teams, with fellow PAs, EAs and all other
departments.

 Assist in the case team 'kick-off' processes; creating, maintaining and updating PowerPoint slides for kick-off meetings and weekly case team meetings.

 All case team administration, including travel logistics, contact management and meeting scheduling, both internally and externally.

 Attendance and participation at case team 'kick-off' meetings, and other case team meetings during the case.

 Assist the case team with travel bookings.

 Organising case team events, sourcing venues and activities.

Additional activities:

 Provide support and cover for other PAs.

 Involvement in internal office-wide projects.

 Any other duties which are compatible with the main role objective.
This role description may be subject to change, depending on current requirements within the business.

Profile

To be considered for the role of Personal Assistant at this internal London Consultancy firm, you will:

• Exceptional organisation, prioritisation and time management skills
• Can do" mentality, willingness to get involved in a variety of projects and activities
• Flexible attitude and team approach
• Able to work on own initiative and be proactive
• Efficient and accurate
• Excellent communication and listening skills
• Enthusiastic, dedicated, hardworking and committed
• A desire to learn and develop
• Pleasant, calm and diplomatic, even when under pressure
• Good sense of humour, outgoing and fun to work with
• An interest in the substance and commercial impact of Bain's work
• 100% commitment to the role and the company

Qualifications:

Essential:

- Two years' experience supporting multiple people within an administrative capacity

- Fully proficient in using Microsoft Outlook, Word, PowerPoint and Excel

- Experience of working in a demanding environment

- 'A' level standard education

Desired:

- University or college degree

Job Offer

You will be rewarded with a highly attractive Salary of up to £35,500 and company benefits.

This role will start as a 6 month FTC and has great potential to be made permanent.