EA/Office Manager in The City

Recruiter
Joss Search
Location
London
Salary
£50k - 60k per year + great benefits
Posted
10 Jan 2021
Closes
17 Jan 2021
Ref
JN -122020-15239
Contact
Joss Search
Job Title
Office Manager
Industry Sector
Banking / Finance
Contract Type
Permanent
Hours
Full Time

EA/Office Manager
The City
£55K

A great opportunity for an experienced, credible EA/Office Manager to join an established Executive Search firm with a fantastic culture. The firm specialise in Financial Services and also offer an Consulting service to their clients.

The role has 3 key elements, as outlined below:

EA/Office Manager
The City
£55K

A great opportunity for an experienced, credible EA/Office Manager to join an established Executive Search firm with a fantastic culture. The firm specialise in Financial Services and also offer an Consulting service to their clients.

The role has 3 key elements, as outlined below:

Office Manager

  • Negotiating contracts and liaising with suppliers to ensure the smooth running of the office
  • Managing the company mobile phone account (negotiating contract renewals, ordering and setting up phones)
  • Updating Company policies and ensure training given where necessary (this includes Health & Safety, Disaster Recovery, Risk Assessments)
  • Ensuring GDPR policies and training are up to date
  • Renewal of insurances
  • Managing the office (including COVID guidelines, fire/health and safety) and regular contact with the Building's Manager
  • Managing the IT supplier, database provider and setting up new joiners/leavers/database issues)
  • Managing an office reconfiguration and/or any future office moves
  • Supporting the Financial Controller on any finance related issues
  • Updating the website with bios and photos
  • Support Staff Manager

  • Managing a team of 3
  • Recruitment, training and development of the support team
  • Running appraisals
  • Preparing inductions
  • Managing holiday entitlement and cover (for sickness and holiday) - this may include covering for a PA yourself when required
  • EA to Chairman/Founder

  • Diary management
  • Organising off-sites
  • Providing support on Search Assignments (for Non-Exec Director/Chairman roles) - this requires great attention to detail/accuracy in the quality of work produced
  • Building good relationships with clients and their PAs
  • In-box management and follow up
  • The company have a great, highly collaborative culture and finding a great addition to this team environment will be a key part in the selection process.

    A strong track record an Office manager in a small-medium sized corporate organisation will be key, alongside having provided EA support at C-Suite level.

    Advanced MS Office skills are also key (will be tested as part of the process)

    This role won't be around for long so waste no time in applying.

    Office Manager

    • Negotiating contracts and liaising with suppliers to ensure the smooth running of the office
    • Managing the company mobile phone account (negotiating contract renewals, ordering and setting up phones)
    • Updating Company policies and ensure training given where necessary (this includes Health & Safety, Disaster Recovery, Risk Assessments)
    • Ensuring GDPR policies and training are up to date
    • Renewal of insurances
    • Managing the office (including COVID guidelines, fire/health and safety) and regular contact with the Building's Manager
    • Managing the IT supplier, database provider and setting up new joiners/leavers/database issues)
    • Managing an office reconfiguration and/or any future office moves
    • Supporting the Financial Controller on any finance related issues
    • Updating the website with bios and photos

    Support Staff Manager

    • Managing a team of 3
    • Recruitment, training and development of the support team
    • Running appraisals
    • Preparing inductions
    • Managing holiday entitlement and cover (for sickness and holiday) - this may include covering for a PA yourself when required

    EA to Chairman/Founder

    • Diary management
    • Organising off-sites
    • Providing support on Search Assignments (for Non-Exec Director/Chairman roles) - this requires great attention to detail/accuracy in the quality of work produced
    • Building good relationships with client

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