Team Assistant

Recruiter
Crone Corkill
Location
England, London, West End
Salary
£35000.00 - £40000.00 per annum
Posted
08 Jan 2021
Closes
05 Feb 2021
Ref
AdvEU_835116
Contact
Crone Corkill
Job Title
Team Assistant
Industry Sector
Banking / Finance
Contract Type
Permanent
Hours
Full Time
Team Assistant role with Receptionist duties
Investment Firm, Mayfair
£35-40,000
Temp to Perm

I have a very exciting opportunity for a Team Assistant to join a leading international investment firm in a temp to perm role! The role will be working alongside their Office Manager and Receptionist, supporting their team. In the absence of the Receptionist, this role would step in and cover, so they are seeking a candidate who would enjoy this.

Key Responsibilities:
Coordinate the day-to-day front office administrative and facility related activities;
Provide secondary reception and telephone coverage;
Maintain the firm's reception, kitchen, conference rooms, supply, mailroom and printer areas;
Stock kitchen, supply room, printer locations and restrooms maintaining all in a neat and organized fashion;
Coordinate catering needs for client and other office meetings. Order breakfast for the office;
Provide administrative support to Human Resources department and Senior Managers;
Provide general administrative support when needed to London teams: booking travel arrangements including flights, hotels and creating itineraries, preparation of expense reports, diary management
Liaise with the property manager's office and coordinate facility maintenance services;
Maintain all office equipment and coordinated maintenance service calls (i. binding machine, postage meter, scanner, fax, copier, printers);
Update and distribute company telephone directory;
Update and maintain various internal employee and vendor lists;
Assist with updating and maintaining office policy and procedure manuals;
Interact regularly with other departments to coordinate meetings and distribute company information;
Coordinate the ordering of company print materials including business cards and letterhead;
Sort and distribute incoming/outgoing mail including faxes and priority overnight mail;
Organize domestic and international couriers;
Order office supplies and maintain office supply inventory;
Maintain office records and other documentation thoroughly and accurately, in accordance with company policies;
Provide administrative and coordination support for various business office projects;
Assist with month-end workflow, including typing, data entry and mail;
Ensure completion of all office logs including sign-in and security procedures;
The client is seeking an individual with experience working within the finance industry, so please do only apply if you have done so.

Thank you!

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