EA to CEO / Office Admin – Social Impact and The Arts

Recruiter
Boster Group
Location
Central London
Salary
Circa £32k DOE + benefits
Posted
06 Jan 2021
Closes
27 Jan 2021
Job Title
EA
Industry Sector
Consultancy, Creative
Contract Type
Permanent
Hours
Full Time

EA to CEO / Office Administrator

Circa £32,000 DOE + benefits 

 

Boster Group is one of the world’s leading independent consultancies specialising in the development of innovative partnerships between global corporations, cultural institutions and social impact foundations. Through bespoke partnerships spanning social justice, health and wellbeing, sustainability, thought leadership, client engagement, and the creative sector, Boster Group has overseen the transfer of more than $75 million to cultural and social impact partners and delivered measurable results to its clients around the world. 

We are looking for an Executive Assistant and Office Administrator to support our CEO as an integral member of the team, working across a number of key business functions to keep our internal systems moving. You will be used to the demands of a busy and varied role, have an entrepreneurial spirit that excels in a fast-paced and stimulating environment, and a helpful and collaborative nature. The role is incredibly interesting and diverse, and the Executive Assistant and Office Administrator must be skilled at juggling multiple tasks, prioritising workloads, developing relationships, and managing an ever-changing schedule. We have a vibrant and supportive work environment with a CEO who rewards hard work with career development and other opportunities. You must be comfortable with technology and able to work from home for the first 3-6 months in the role. 

  

Key Accountabilities

  • Comprehensive diary management across the CEO’s busy schedule, including conference calls, Zooms, Teams, Blue Jeans, and Skype for Business, etc
  • Draft correspondence on behalf of the CEO 
  • Manage all business and personal travel (domestic and international), and produce comprehensive itineraries 
  • Support the CEO in personal appointments, travel, administration, board commitments, and ad hoc projects
  • Support Boster Group’s business development processes; prepare research and meeting packs, manage internal team deliverables, and communicate key tasks and deadlines across the team
  • Support the account team in the delivery and measurement of client strategies and events, working with third party partners where necessary in the UK and abroad
  • HR support including recruitment, onboarding, and holiday schedules 
  • IT support for the team, including CRM and database management 
  • Assist in the facilitation of Boster Group’s internal business development events 
  • Oversee office operations including all external suppliers and general upkeep
  • Manage and update manuals, templates, and collateral 

 

Required Background and Experience 

  • Minimum of 3-4 years’ experience in a similar role with a strong track record in project management, office administration, and executive support 
  • First rate communicator who is able to engage confidently with clients and partners, and build relationships with external stakeholders 
  • Interest in marketing, brand, and communications, with a good understanding of the corporate, cultural, and social impact worlds
  • Passion for and knowledge of the cultural sector 
  • Exposure to issues relating to financial and professional services, technology companies, cultural funding, consumer goods, luxury brands and small/growing businesses is desirable
  • Experience using task management and CRM software is a bonus 

 

Personal Skills and Characteristics

  • A self-starter with a hands-on approach and the ability to hit the ground running 
  • Adaptable, able to multitask, think on your feet, and show initiative
  • Empathetic and emotionally articulate team member
  • Presentable and always professional 
  • Outstanding written and oral communication skills
  • Excellent problem-solving capabilities; presenting solutions rather than problems
  • Ability to maintain the utmost sensitivity and discretion when working with clients and partners
  • Comfortable working as part of a boutique business in a fast paced, entrepreneurial environment
  • Warm, fun and charismatic personality with a strong team spirit 

 

If you think you would be a good match for this role, apply below.

Apply for EA to CEO / Office Admin – Social Impact and The Arts

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Do you have at least 2 years Executive Assistant experience supporting at Managing Director / CEO level?

Do you have extensive diary management experience?


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