Front of House Receptionist

London (Central), London (Greater)
£25,000 - £25,500
04 Jan 2021
01 Feb 2021
Job Title
Industry Sector
Contract Type
Full Time

Our client is an international professional services firm looking to recruit a Corporate Receptionist to cover a 12 month maternity contract.  Hours will be 8am to 5pm five days a week, Monday to Friday.  Working in a team of two, your duties will include:

  • Meet and greet clients, staff and visitors, providing a friendly and professional welcome.
  • Ensure all visitors sign in with all information including contact details
  • Ensure all clients and any contractors to the office complete and return a Declaration form
  • Ensure that all staff arriving to the office have pre-booked a desk
  • Check-in staff members as they arrive to the office and take their temperature
  • Check to ensure all staff booked into the office have arrived.  Email staff you have not arrived to ensure they still require their booked desk.
  • Answering the switchboard, transferring calls, email detailed messages   
  • Informing staff that their guest has arrived
  • Show visitors to the appropriate meeting room
  • Notify host or host’s Personal Assistant of guests arrival
  • Ensure the reception area is tidy and presentable at all times.
  • Checking the meeting rooms and reporting any issue to Facilities.
  • Manage the reception inbox responding to staff queries in a polite, helpful and timely manner. 
  • Ensure that the meeting rooms are prepared and ready to a high standard.
  • Manage all meeting rooms bookings via Microsoft Outlook ensuring that any double bookings or conflicts are avoided and any issue are dealt with and resolved
  • Check rooms every morning, with follow up checks throughout the day to ensure rooms are tidy and have all necessary stationery and equipment needed for each meeting
  • Check stationery cupboard to see what items need to be ordered.
  • Clear the meeting rooms in a timely manner at the end of all meetings.
  • Assist with the setting up of equipment needed for each meeting including audio visual equipment and laptop connections and be the first point of contact for any related issues
  • Order catering for meetings, set catering up for each meeting and clear away in a timely manner
  • Record handouts/information of temporary access cards for staff who have forgotten their access card 
  • Organise couriers as required and maintain records.
  • Check all invoices are correct against orders for catering, archiving and courier services.
  • Book taxis and set up taxi accounts
  • Updating the telephone directory.
  • Manage the internal staff profile book.
  • Ensure the client kitchen area is presentable at all times.
  • Responsible for the day to day function of office archiving.
  • Daily collection and distribution of post from the Post Room
  • Collect all outgoing mail and ensure it is ready to be sent out that afternoon.   
  • Perform Fire Warden duties.

Benefits include 25 days holiday, pension, life insurance and optional benefits.


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