Front of House Receptionist

Location
London (Central), London (Greater)
Salary
£25,000 - £25,500
Posted
04 Jan 2021
Closes
01 Feb 2021
Ref
CT04012021
Job Title
Receptionist
Industry Sector
Consultancy
Contract Type
Permanent
Hours
Full Time

Our client is an international professional services firm looking to recruit a Corporate Receptionist to cover a 12 month maternity contract.  Hours will be 8am to 5pm five days a week, Monday to Friday.  Working in a team of two, your duties will include:

  • Meet and greet clients, staff and visitors, providing a friendly and professional welcome.
  • Ensure all visitors sign in with all information including contact details
  • Ensure all clients and any contractors to the office complete and return a Declaration form
  • Ensure that all staff arriving to the office have pre-booked a desk
  • Check-in staff members as they arrive to the office and take their temperature
  • Check to ensure all staff booked into the office have arrived.  Email staff you have not arrived to ensure they still require their booked desk.
  • Answering the switchboard, transferring calls, email detailed messages   
  • Informing staff that their guest has arrived
  • Show visitors to the appropriate meeting room
  • Notify host or host’s Personal Assistant of guests arrival
  • Ensure the reception area is tidy and presentable at all times.
  • Checking the meeting rooms and reporting any issue to Facilities.
  • Manage the reception inbox responding to staff queries in a polite, helpful and timely manner. 
  • Ensure that the meeting rooms are prepared and ready to a high standard.
  • Manage all meeting rooms bookings via Microsoft Outlook ensuring that any double bookings or conflicts are avoided and any issue are dealt with and resolved
  • Check rooms every morning, with follow up checks throughout the day to ensure rooms are tidy and have all necessary stationery and equipment needed for each meeting
  • Check stationery cupboard to see what items need to be ordered.
  • Clear the meeting rooms in a timely manner at the end of all meetings.
  • Assist with the setting up of equipment needed for each meeting including audio visual equipment and laptop connections and be the first point of contact for any related issues
  • Order catering for meetings, set catering up for each meeting and clear away in a timely manner
  • Record handouts/information of temporary access cards for staff who have forgotten their access card 
  • Organise couriers as required and maintain records.
  • Check all invoices are correct against orders for catering, archiving and courier services.
  • Book taxis and set up taxi accounts
  • Updating the telephone directory.
  • Manage the internal staff profile book.
  • Ensure the client kitchen area is presentable at all times.
  • Responsible for the day to day function of office archiving.
  • Daily collection and distribution of post from the Post Room
  • Collect all outgoing mail and ensure it is ready to be sent out that afternoon.   
  • Perform Fire Warden duties.

Benefits include 25 days holiday, pension, life insurance and optional benefits.

 

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