Team Assistant

Global Investment Management firm are currently seeking a positive and experienced Assistant to join their Secretarial Team based in London, W1.

• Comprehensive and proactive diary management to Directors and team

• Liaising with external clients and administrative teams for all meeting logistics
• Coordinating roadshow activity
• Proactively setting client meetings
• Creating and editing presentations using PowerPoint
• Generating quarterly reports
• Understanding and utilising virtual conferencing tool to create video and audio conference requests
• Proactively managing meetings and being a gatekeeper
• Managing global travel and expenses
• Providing reports when requested
• Entering, amending and keeping client data up to date
• Management and processing of team invoices
• Diligent coverage of telephone lines, adhering to best practice

Skills:

• Diligent and high attention to detail
• Advanced proficiency in MS Office (Word, Outlook, Excel and PowerPoint)
• Excellent organisational, multi-tasking and prioritisation abilities
• Ability to work under deadlines and to accommodate last minute changes.