Executive Assistant

Executive Assistant 

Competitive Salary + Benefits

near Waterloo 

Introduction 

Founded in 2014, Fide Partners is a boutique, global Strategy Consulting firm specialising in the Telecoms, Media and Technology sector. We are expert advisors to stakeholders of the TMT industry, including; investors, operators within the industry, regulators, and users of technology. London will be our 4^th office. http://www.fidepartners.com/

We are looking to hire an experienced EA who is looking for an entrepreneurial challenge in helping to setup and grow our London office, which is already undergoing rapid growth. The role will combine aspects of Office Manager, Executive Assistant, and Operations.

Key Responsibilities

• Extensive diary and agenda management across time zones, particularly between London and Madrid offices
• Supporting with organisation of recruitment activities – including submitting HR contracts and building on-boarding
• Supporting with defining and building the team culture (you will be employee-5 in the London team)
• Leading the search for a new office location in Central London
• Providing background information on all external and internal meetings with supporting materials/background
• Processing expenses in line with company policy
• Raising purchase orders and paying invoices in line with company procedures
• Booking travel including flights, hotels, taxis for the Executives
• Plan detailed and comprehensive travel itineraries via diary entry
• Organising events at the request of the Directors (e.g. team meetings, social events etc)
• General office administration
• Help with occasional personal administration
• Support with the redesign of the current website

Personal Profile

• Previous experience of working as a PA to Senior Management
• Entrepreneurial mindset – proactively taking initiative to help us grow our team quickly
• Highly computer literate, particularly in Outlook, Word, PowerPoint and Excel
• Strong administrative and organisational skills with the ability to multi task
• Professionalism and a high degree of confidentiality and integrity
• Strong communication including excellent written and spoken English, interpersonal skills and attention to detail
• Ability to remain calm in a high pressure environment and prioritise
• Understanding and adherence to the Exec Admin processes and ways of working - filing, file naming conventions, cover and handover procedures
• Punctual, diplomatic, and reliable
• Ability to work as a team, whilst also demonstrating initiative and flexibility where necessary
• Spanish speaking is a positive, but not strictly necessary
• Interest in the Telecoms, Media, and Technology sector is a positive, but not strictly necessary

Benefits

• Part of a growing team with large scope to define the culture and shape a new company
• Competitive salary with benefits in line with industry (pension, holiday etc)
• Unlimited and free workout classes (provided on site through our partners), including Yoga, HIIT, LIIT, Boxpads etc.
• Wellness room and various recreational games
• Free breakfast on Monday and lunch on Friday
• On-site Barista serving coffee all day and free beer / cider / sparkling wine / kombucha every evening
• Exposure to other Fide Offices in Madrid, Bogota, and Mexico City
• Flexible dress code unless in particular circumstances where smart / formal dress code will be needed
• Fun, collaborative, and exciting work culture