Secretary

My client an well established property firm based in the City is looking for a PA/Team Secretary to join their extremely busy team. PA/Secretary will work as part of the admin function, supporting a team of Project Managers and Quantity Surveyors by providing a first class Secretarial service. They will manage a busy workload and communicate effectively with their Project team members and fellow Team Secretaries.

Extensive diary management - Scheduling project team meetings, in house or external and ensuring meeting rooms/venues are booked accordingly

Typing, amending and issuing meeting minutes, monthly reports and specification documents

Typing of digital dictation

Printing and collating Tender Pack and other large reports

Downloading and resizing photographs

Downloading information from data sites and saving to Job Files

Opening jobs on the Intranet system

Coordinating documents for Development Appraisal reports

Creating credentials presentations and case studies

Co-ordination and issuing of letter and correspondence as required

Updating the project management job schedule on a monthly basis

Support the other Team Secretaries when required

Following all QA and Standard procedures

Ensuring all urgent work is prioritised and dealt with quickly.

Checking all correspondence to ensure it is error free before it is sent on

Any ad hoc duties as and when required

The Person

Previous secretarial experience within the property sector is required for this role. You must have excellent secretrail skills and be used to supporting busy executives.