EA to UHNWI/ Chairman

Bain and Gray
London, Mayfair
£60-70,000 + bonus
06 Nov 2020
22 Nov 2020
Job Title
Industry Sector
Advertising, Banking / Finance, Media
Contract Type
Full Time

We are looking for a first class EA to provide 24/7 support to UHNWI in a business and personal capacity.  This is a fabulous opportunity for a bright, switched on, experienced EA who is used to supporting at a very senior level and knows exactly what is required in providing efficient and effective support in a busy, demanding, fast paced role.  Ideal candidate will be very organised with excellent communication skills with the ability to juggle a busy and forever changing diary and workload.  Key for this role is someone who is able to change direction at a moment's notice and is not phased by last minute changes and demands!  This role is working with a team and you will be managing and delegating to junior team members.  This is a fabulous role for an EA who is looking for a challenging role supporting a successful businessman!


  • Provision of administrative and business support inclusive of calendar management -  booking meetings, lunches, breakfasts, appointments and  public appearances.
  • Travel planning - domestic and foreign:  flights, cars, chauffeurs, transfers, visas, private jets and helicopter travel. Detailed itineraries.
  • Board support - construct all Board, monthly operational updates and public speaking presentations. Administer agenda items, meeting minutes and track outstanding actions.
  • Develop relationships with stakeholders - members of the Board, investors, major clients, priority suppliers and other external stakeholders.
  • Facilitate wider leadership team meetings and events on behalf of the Chairman 
  • Respond to high volume of emails and incoming calls on behalf of UHNWI
  • Meet and greet visitors at all levels of seniority and set-up meeting rooms, organise refreshments and in-house catering.
  • Maintain all filing and retrieval of documents and reference materials.  Arrange all courier collections.
  • Accurately process expenses, invoices and bill payments.
  • Liaise with external contractors to ensure prompt resolution.
  • Personal work eg oversee household staff in multiple properties,  organise family time including, holidays, events, appointments, transport, school visits, medical appointments, personal appointments, shopping and special orders.


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