PA to CFO - Zero Carbon Energy Company (temp to perm)

Our client, an exciting and forward thinking Energy provider whose purpose is to drive progress towards net zero carbon living is looking for an experienced PA to support their busy CFO.

This is an excellent opportunity for a business focussed EA who would like to gain further exposure in a fast-paced technology environment.

You will provide invaluable professional, organisational and administrative support and in this varied and challenging role you will be adaptable and organised to ensure the executive’s time is maximised and that their diary and office runs smoothly. 

Responsibilities include, but not limited to:

Diary Management

• Diary management and workload management, including the creation of processes as appropriate to improve smooth running of the CFO’s diary
• Meeting preparation including reference materials
• Proactive time management to ensure effective use of CFO’s time, including arranging internal & external meetings
• Creating travel itineraries and organising travel arrangements as required including trains, flights, hotel bookings, car hire, parking, currencies etc.

Coordination & Organisation

• Cost centre management
• Processing and manage expenses, invoices and purchase orders
• Document production and printing (including creating meeting Agendas)
• Research and preparation of documents for meetings including Board meetings when required
• Assisting with creating and sharing weekly team emails, coordinating presentation decks and coordinating comms with teams.

Support

• Attending meetings and capturing actions/notes to ensure we meet internal governance requirements and proactive follow up of actions with key stakeholders to ensure timely delivery
• Building Agendas for internal/external team meetings
• Assisting with communications on behalf of the CFO, including coordinating and actioning internal and external correspondence using appropriate channels

Candidates must be / have:

• You have experience in a similar EA role at Executive level
• You are comfortable working at pace
• Confidentiality is a must – this role is party to highly sensitive information, which is important in both protecting our employees and our business
• You are an excellent communicator with the ability to interface regularly with internal & external personnel at all levels (face to face, by email and telephone)
• You are proactive, with an ability to effectively manage expectations and manage openly/upwards to ensure alignment with the CFO and EA
• You have meticulous organisational skills and the ability to prioritise when working to tight deadlines and under pressure
• You are responsive and flexible to business needs
• You have excellent written and verbal communication skills, with an ability to be succinct and to the point
• You are punctual, professional and trustworthy acting with a high level of discretion at all times
• You are a team player with a positive and proactive attitude
• IT literacy across a variety of tools; experience in Google Suite is advantageous
• You will have a hands on approach, flexible attitude and able to work as part of the wider EA/PA team to ensure a consistent approach to ways of working and process improvement
• You have bags of enthusiasm and positive energy!

Benefits:

• TBC

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IMPORTANT

We receive a considerable amount of applications for every position and there is tough competition in the employment market.  In order to process your application as efficiently as possible, please note the following instructions when responding:

• Detail your relevant experience in a cover letter and include this on an up to date CV
• Quote your required salary
• Let us know your availability for interview and when you could start
• If you can forward references to us, these can only strengthen your application

The more information you can give us, the more we can demonstrate to the client that you are exactly what they are looking for and send your CV on quickly. 

 Please note that these instructions apply to ALL candidates and applications that do not meet these criteria may not be considered.

It is SORTED’s policy, as a matter of courtesy, to respond to all applications within five working days. However, because of the volume of applications, we are sometimes unable to respond to individual candidates. If we have not contacted you within three working days your application has been unsuccessful and your details have not been retained. Please apply for any other position that you may see in the future.