Executive Assistant - Technology

A dynamic and entrepreneurial technology consultancy based in the West End is looking for an EA to support an MD and 2 Directors. This is 12-month maternity contract looking for someone to start end November or December. This position would suit a detail-driven individual with excellent technical skills and a willingness to take on anything thrown their way.

This is a heavy organisational  and scheduling role and is an extremely fast-paced environment. Flexibility, enthusiasm and a ‘can-do’ attitude are essential, and above all a passion for doing it well! The company is approximately 30 -40 people strong but is part of a global corporate Management Consultancy and in such you will be based in the same offices so will feel part of a big global organisation.

The ideal candidate will have at least 4 years' EA experience within fin-tech/tech industry. These are the only industry sectors our client will consider at this stage.

Key EA duties:

• Extensive & intensive diary management worldwide
• Arranging client and internal meetings
• Inbox management by request (dependant on stakeholders)
• Acting as the point of contact between the executives and internal or external colleagues
• Managing information flow in a timely and accurate manner
• Organising domestic and international travel arrangements
• Preparing and submitting time & expense reports
• Maintaining & updating Partners' client contact information and biographies
• Attending team meetings as necessary
• Cover for colleagues within immediate team and group as a whole
• Drafting and archiving correspondence
• Organising team dinners and events
• Ad hoc duties as needed

Key EA skills and experience

• Previous Personal/Administrative Assistant experience in a fast-paced environment- ideally fintech, tech or FS
• Excellent administrative & organisational skills
• Highly computer-literate, including Microsoft Office Suite; advanced Outlook, PowerPoint, Word
• A ‘can do’ attitude / flexible attitude to the role
• Detail-driven
• Ability to multi-task, prioritise and manage expectations and conflicting deadlines
• Working within a team environment
• Ability to work under pressure calmly
• Working within a team but also able to work autonomously
• Proactive and confident in managing expectations, as and when required
• Commitment to get the job done, often without supervision
• Discretion with confidential material and information
• Professional communication style (both verbal and written) at all levels within the organisation and with external clients
• Attention to detail