Legal Secretary - Employment

Owen Reed
Holborn and Covent Garden, London (Greater)
£37,000 - £38,000
09 Oct 2020
06 Nov 2020
Job Title
Legal Secretary
Industry Sector
Contract Type
Full Time

Owen Reed are recruiting for a Legal Secretary to join a top London law firm.  The Legal Secretary will work within the Employment team. 

The Legal Secretary will  primarily be supporting seven people and supporting on both Employment and Safeguarding matters. This is a really interesting role and will cover a spectrum of things. The Legal Secretary must be extremely organised and proactive secretary to provide a high level of professional support to their allocated Fee Earners as well as other members of the Department.

•Effective and proactive diary management, and awareness of Fee Earners' workloads to plan ahead, with minimal supervision
•Event management, to include assisting with the planning of internal events and dealing with a rolling programme of small to large scale events (currently being hosted as webinars via Zoom whilst social distancing measures remain in place), and keeping the team events calendar up to date
•Preparation of PowerPoint presentations for seminars and events
•Organisation of and attendance at monthly Safeguarding Unit meetings (currently being hosted via Microsoft Teams whilst social distancing measures remain in place) taking minutes and producing action points to circulate to the team
•Provide excellent service to clients, both internal and external, in a timely and professional manner
•Act as a first point of contact for Fee Earners
•Provide assistance in the delivery of marketing communications, and records all business development meetings
•Recognise, respect and honour client confidentiality at all times
•Create typed work of a high quality, formatting in accordance with house style, at high speed, with accuracy and following internal guidelines
•Make effective use of the Document Management System
•Create new documents from the Firm’s templates
•Proof-read all documents for spelling, grammar and sense, querying wording where appropriate
•Adopt a pro-active approach and works with Fee Earners effectively, to maintain regular file management, to ensure all files are up to date, closed and archived, as appropriate
•Keep accurate records of all files sent to off-site storage
•Prepare bills, as required by Fee Earners
•Carry out pre-engagement searches and correctly identifies the work type
•Maintain a high level of proficiency in core IT applications including the Microsoft Office suite (Word, Excel, PowerPoint and Outlook)
•Previous experience using Zoom would be beneficial, but not essential

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