Executive Assistant

An exciting opportunity has arisen for an Executive Assistant to join a fast growing health brand on a permanent basis. This role will be a remote support role and will be suitable for candidates with between 5-8 years of PA experience supporting at C-suite level. 

The role will involve providing support to senior management with regards to organisation, scheduling, correspondence, human resources, and meetings. In addition you will take responsibility and ownership of work flows and organisation, project management, deadline compliance, and important documents and files.

Duties include:

• Diary management, successfully coordinating the C-level teams’ workload and managing priorities
• Providing diverse secretarial and administrative support to the C-level team
• Managing all correspondence and enquiries to the C-level team’s office
• Writing and proofreading communications to from our C-level team
• Managing the diaries and schedules of senior management as appropriate
• Handling payroll, HR, and recruitment duties, including on-boarding new staff members and training new employees where necessary
• Developing sales strategies that match customer demand and feedback
• Preparing and delivering monthly reports
• Booking business travel arrangements, including flights, transportation, and accommodation for senior management and other staff members
• Working at Board level with key stakeholders and dealing with sensitive and confidential information
• Organising and scheduling senior level meetings 
• Communicating with Board Members, scheduling Board Meetings, and arranging meeting agendas
• Organising media appearances and events
• Solving simple IT problems
• Maintaining electronic filing system, ensuring processes and software are up to date and in working order
• Managing projects and following up with team members 
• Maintaining a strong working relationship with other relevant areas, including IT, sales, and PR
• Liaising with other staff members on behalf of senior management

Person Specification:

• Between 5 and 8 years' experience as a PA supporting at Senior stakeholder level
• A strong strategic thinker with a keen eye for detail and the ability to identify areas for support.
• Computer literate with experience of using MS Office Suite
•  A fast learner who is innovative and has the ability to think outside of the box
• Strategical sense and a cool head in pressurised situations 
• Meticulous and reliable
• Highly organised, with great attention to detail and excellent minute-taking and report- writing skills
• A self-starter who is well-organised, able to manage your own diary, and has excellent interpersonal skills.
• Personable 
• Takes pride in their work
• Sociable and able to build up strong relationships
• Team player who is happy to get stuck in to a challenge
• Flexible for remote and in office work/meetings
• Flexible with regards to out of hours support when necessary
• Someone whose mindset matches the brand’s – a competitive challenger

This is a brilliant opportunity to join a growing company with a fantastic culture. Suitable candidates will be ambitious and want to grow in their role and help to push the business forward.

Salary DOE

Lily Shippen is a specialist Recruitment Agency that focuses on placing the best administrative, secretarial, PA, EA, reception and office support professionals into a range of sectors in Manchester, Leeds and London, on a temporary, permanent and fixed term contract basis.

Unfortunately, due to the current job market and pandemic, we are working as a reduced team and are unable to go back to each unsuccessful application until further notice. If you have not heard from us within 2 weeks of sending through your application, unfortunately, you have been unsuccessful. We would however encourage you to keep a lookout on our website for future roles. If your application has been successful, you will hear from us in due course. Thank you for your understanding.