Personal Assistant to VP Operations, Raw Material and Quality Management 

Supply Chain



Founded in 1856 by Thomas Burberry, Burberry is a global luxury brand with a distinctly British attitude. We are a global business with an extensive network of both owned and franchised stores across EMEIA, Asia Pacific and Americas. We are digital pioneers, and innovative technology underpins every aspect of our business, from product design to distribution and marketing. We believe that modern luxury means being socially and environmentally responsible; this mindset is core to our business and key to our long-term success.


Job Purpose

Provide a comprehensive level of administrative and organisational support to the Executives, ensuring they are fully supported to enable smooth and efficient running of the department.



Diary Management

  • Extensive diary and agenda management across time zone
  • Time keeping/checking for all meetings ensuring the Executives run to time
  • Providing background information on all external and internal meetings, making sure the Executives are fully prepared for each meeting they attend


  • Plan detailed and comprehensive travel itineraries
  • Booking travel including flights, hotels, taxis for the Executive
  • Assisting the wider team with ad-hoc administrative requests – e.g. travel (flight and hotel booking only)
  • Processing the Executive’s expenses in line with company policy

Other Tasks 

  • Creating PowerPoint presentations and papers as needed
  • Drafting Communication as needed
  • Raising purchase orders and paying invoices in line with company procedures.
  • Working with Finance on monthly P4 reports to check team budgets
  • Organising events at the request of the Executives (e.g. team meetings, global townhall meetings etc.)
  • Write personal recognition cards on behalf of executive



  • Partner/contact distribution list creation and ongoing management for communications both internally and externally
  • Handling IT and maintenance queries
  • Maintain good rapport with the team, PAs and CF Leaders
  • Helping with occasional personal administration (20% of time)
  • Governing and monitoring holiday tracker for the teams
  • Assisting with raising requisitions and updating job descriptions during recruitment process, with guidance from the Executives
  • Ensuring phones are answered politely, quickly and efficiently
  • Maintaining filing systems
  • Respond to and declare any external invitation and speaking requests
  • Running of ad-hoc errands
  • Opening and distribution of all post
  • Experience in using technology for meetings (VC, teleconference, skype, Webex etc.)
  • General office administration including ordering of stationery
  • Helping to organise social events for the team


  • Previous experience of working as a PA to Senior Management
  • Highly computer literate, particularly in Outlook, Word, PowerPoint and Excel
  • Experience in Concur preferred
  • Experience with using Ariba/SAP preferred
  • Strong administrative and organisational skills with the ability to multi task
  • Professionalism and a high degree of confidentiality and integrity
  • Ability to be very flexible and to re-prioritise near-term assignments
  • Strong communication skills including excellent written and spoken English, interpersonal skills and attention to detailAbility to remain calm in a high pressure environment and prioritise
  • Proactive
  • Diplomatic
  • Punctual
  • Reliable
  • Understanding and adherence to the Exec Admin processes and ways of working – filing, file naming conventions, cover and handover procedures
  • Ability to work as a team, whilst also demonstrating initiative and flexibility where necessary


If you think you would be a good match for this role, apply to the link.