Part- time Team Secretary

Our client, a highly successful shipbrokers, is seeking a confident and organised Part- time Team Secretary to support their team on a part - time basis.

This is a fantastic opportunity to join this busy shipbroker firm 3 days each week, supporting a department of Brokers, for a Team Secretary who has had experience within a similar role.

This Part-time Team Secretary position is based in the City of London, with some flexibility to work from home. It is a 9-month contract and you must be available to start ASAP.

The main responsibilities for this reliable and efficient Part - time Team Secretary are:
*Providing support to 10 brokers within the S&P team, who manage the sale and purchase of ships
*Proofreading, preparing and formatting documents
*Preparing invoices, bills, commission slips and expenses
*Assisting with the production of quotes and valuation certificates
*Combining text, graphs, exchange rates and other data into a weekly Publisher report
*Use of the company's in-house system (full training will be provided)
*On a quarterly basis, managing fleet requests for in excess of 100 vessels
*Manging annual leave calendar
*Booking restaurants and accommodation when needed

We are looking for Part-time Team Secretaries who have:
*Previous secretarial experience, supporting a busy team - Experience within the Shipping industry would be beneficial
*A proven track record of working with databases and invoicing
*Advanced MS Office skills - including Excel and Publisher
*The ability to work with strong attention to detail, grammar and spelling
*The ability to communicate effectively at all levels
*The ability to work on own initiative and manage own workload


May & Stephens Ltd is acting as an Employment Business in relation to this vacancy.