Temporary Team Secretary

A well-established bank, based in the City is looking for a temporary Team Secretary to provide comprehensive support to a busy team of Directors

Responsibilities

• Organising various meetings, conference calls and video-conferences
• Extensive and often complex diary management
• Reconciling expenses and claims promptly
• Creating and amending various reports and presentations
• Frequent liaison with overseas offices, clients and senior management, building relationships at all levels
• Organising client hospitality – lunches & dinners etc.
• Extensive and often complex global travel arrangements
• Preparing detailed itineraries including visas
• Gatekeeping – screening/actioning emails and calls

 Requirements

• Previous Team Secretary experience ideally gained within Banking, Financial Services or Professional Services
• Adaptable and flexible working attitude
• Ability to manage and prioritise a heavy and varied workload to a high standard
• True team player approach, happy to work closely & cover other Assistants within collaborative working environment
• Proactive attitude
• Excellent interpersonal skills with the ability to liaise effectively at all levels
• Ability to maintain a high level of confidentiality at all times
• Strong organisational and time management skills
• Ability to work well under pressure and meet tight deadlines
• Meticulous attention to detail
• Strong MS Office skills