AWARD-WINNING AVERTISING/DIGITAL AGENCY – RECEPTIONIST/OFFICE COORDINATOR

The role

One of London’s most exciting ad agencies is now recruiting a friendly and energetic Reception and Office Coordinator to join their office services team and ensure their reception and office is managed in an efficient, responsive and professional manner. You must have a cheerful disposition, a can-do attitude and be able to work well within a team!

KEY AREAS OF RESPONSIBILITY

·         Managing switchboard and fielding calls

·         Overseeing front of house as a team and making sure reception is “client and visitor ready” at all times

·         Meeting and greeting all visitors and get to know our key clients

·         Co-ordinate meeting room bookings and catering requirements

·         Supports office services team and meeting room co-ordinator as and when required

·         Management of all equipment in reception area

·         Coordinate all outgoing and incoming couriers and postal deliveries

·         Updating the who’s who, phone list and ensure the reception instruction book is up to date at all times

·         Report any maintenance issues to the office services team

They need someone who can manage their time effectively each day splitting time between front of house and rest of the workload.

Some general office duties will include:

Meeting Rooms and general office area: Work as a team with office services/IT/Pas to help set up or clear rooms where necessary and keep the meeting rooms tidy.

POST: Delivery any post coming into the agency and help with outgoing franking.  Keep the reception area clear at all times.

STATIONARY/SUPPLIES: Monitor stationery, dealing directly with suppliers and being responsible for signing off invoices.  The same goes for Taxi and Courier accounts.

CULTURE: Be part of a good fun committee so you are fully involved with culture of agency, be proactive in helping with events, organised coffee mornings, event organisation

Be aware how you can help out and suggest new ideas to make things more fun.

Core Skills

·         Some previous Receptionist experience

·         Friendly, energetic and approachable

·         Shows initiative and adopts a pro-active approach

·         Reliable

·         Confident

·         Must be organised

·         Is consistently positive even under pressure

·         Self-starter with a hands-on approach

·         Proactively takes on the challenge of unfamiliar tasks

·         Actively participates in continual professional development

·         Acts with discretion, integrity and professionalism at all times

·         Positive outlook, seen as committed and enthusiastic

·         Manages and prioritises workload effectively and when necessary seeks help

·         Successfully handles multiple tasks

This agency offers a great working environment and works with some of the best names world-wide.