Part Time PA / Office Manager

Location
Bank, London
Salary
£40,000 pro rata
Posted
04 Nov 2019
Closes
02 Dec 2019
Job Title
PA
Industry Sector
Banking / Finance
Contract Type
Permanent
Hours
Part Time

Part Time PA / Office Manager

 £40,000 pro rata 

Bank, London

 

RJD are a boutique private equity firm and they are looking for a part time PA/OM to join them 3 days a week.

 

Personal Assistant responsibilities

Providing secretarial support to all members of the RJD team (currently 5)

To include:

  • Diary management/meeting planning
  • Travel and accommodation planning and booking
  • Meeting and greeting visitors at all levels of seniority
  • Meeting support including preparing and clearing of meeting rooms, provision of refreshments etc
  • Assisting with event planning (e.g dinners and AGMs) including coordinating guest lists, distribution of invitations, liaison and negotiating with venues
  • Deal logging
  • Providing team members with printed and bound documents prior to board meetings
  • Answering the telephone and screening calls
  • Other ad hoc support

Office Manager responsibilities

To be the main point of contact and to be responsible for all day-to-day office requirements to ensure the smooth and efficient running of the business.

To include responsibility for:

  • Building management (cleaners, recycling, repairs, liaison with managing agent etc)
  • Ownership of RJD’s contacts database
  • IT/Technology related issues
  • Landlines and mobile phones
  • Ordering of stationery
  • Other ad hoc office admin matters including filing and archiving

Skills and attributes

  • At least 2 years’ experience in a similar role
  • Be personable and positive attitude
  • Good IT skills (MS Office)
  • Good attention to detail and highly organised
  • Bright and technology ‘savvy’
  • Ability to multitask whilst prioritising effectively and to work with minimal supervision

Benefits

  • Hours 8.30 – 5.30
  • 25 days holiday (pro rata)
  • Pension
  • Private Health Insurance
     

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