Part Time PA / Office Manager

Part Time PA / Office Manager

 £40,000 pro rata 

Bank, London

RJD are a boutique private equity firm and they are looking for a part time PA/OM to join them 3 days a week.

Personal Assistant responsibilities

Providing secretarial support to all members of the RJD team (currently 5)

To include:

• Diary management/meeting planning
• Travel and accommodation planning and booking
• Meeting and greeting visitors at all levels of seniority
• Meeting support including preparing and clearing of meeting rooms, provision of refreshments etc
• Assisting with event planning (e.g dinners and AGMs) including coordinating guest lists, distribution of invitations, liaison and negotiating with venues
• Deal logging
• Providing team members with printed and bound documents prior to board meetings
• Answering the telephone and screening calls
• Other ad hoc support

Office Manager responsibilities

To be the main point of contact and to be responsible for all day-to-day office requirements to ensure the smooth and efficient running of the business.

To include responsibility for:

• Building management (cleaners, recycling, repairs, liaison with managing agent etc)
• Ownership of RJD’s contacts database
• IT/Technology related issues
• Landlines and mobile phones
• Ordering of stationery
• Other ad hoc office admin matters including filing and archiving

Skills and attributes

• At least 2 years’ experience in a similar role
• Be personable and positive attitude
• Good IT skills (MS Office)
• Good attention to detail and highly organised
• Bright and technology ‘savvy’
• Ability to multitask whilst prioritising effectively and to work with minimal supervision

Benefits

• Hours 8.30 – 5.30
• 25 days holiday (pro rata)
• Pension
• Private Health Insurance