LEADING GLOBAL DESIGN AND INNOVATION COMPANY - Receptionist/PA to Design and Strategy Directors

With decades of working with many of the world’s best-loved brands and innovative start-ups, the agency is on the hunt for a talented receptionist/PA who can help deliver on their mission to ‘makes things better’ by creating an environment within which our exceptional team and blue-chip clients can thrive.

This hybrid role will place you right in the thick of things across our creative business. You will be in a position that sets the tone of our client relationships and helps our team to feel valued.

You’ll be working with some of the world’s best design and strategy directors across various sectors from transportation and product experience to research and strategy. You’ll help them perform at the top of their game by managing their diaries and acting as a gate keeper to their schedules.

PA Responsibilities

·         - Support directors day-to-day by acting as a gatekeeper to their time ensuring they have space to focus on important big picture issues.

·         - Work with directors to manage their diaries, monitoring and updating their schedules, booking meetings etc.

·         - Help fuel our commercial success by keeping directors’ timesheets and expenses up to date.

Receptionist Responsibilities

-          You would work with the operations team to:

·         - Handle communications with warm professionalism from answering the phone and updating the telephone list to distributing and posting mail or arranging couriers.

·         - Plan events from managing meeting room schedules and preparing rooms for clients to arranging fun company nights outs that allow the team to bond.

·         - Ensure our office presentation is immaculate, and the environment supports our clients and team as they ‘shape the future’, by liaising with our cleaning company and organising and tidying the space ad hoc day-to-day as required. In addition, you will oversee the unlocking / locking up of the building.

·         - Keep our stationery in tip-top condition from organising stocks and supplies for our internal team so they always have their favourite marker pens at hand when inspiration comes, to keeping our business stationery such as compliment slips and business cards in good supply.

·         - Head up travel planning from hotels and planes to taxis and trains, ensuring the team and our clients are in the right place at the right time.

·         - Act as a super host managing catering and refreshment supplies with a creative approach to go beyond the obvious.

-          - Work within budgets ensuring cost-efficiency across all tasks. 

Key skills and requirements:

A passionate, can-do attitude – always working hard to deliver best in-class client hospitality.

Adaptability and the ability stay calm and positive at all times and bring good-humoured resilience to adversity.

Great people and communication skills – a curiosity to get to know people and ensure they are having a good time, tailoring to each audience.

An eye for beauty and the belief that design matters – sweating the small stuff and ensure that whatever task you undertake you do it with care, consideration and style.

A commitment to making sure that everyone’s time in the building is memorable and enjoyable.