Executive Assistant 

Location
Southwark, London
Salary
Competitive with benefits
Posted
30 Oct 2019
Closes
27 Nov 2019
Ref
AH1916
Job Title
EA
Industry Sector
PR, Travel & Tourism
Contract Type
Permanent
Hours
Full Time

Executive Assistant 

Competitive salary with benefits

Southwark, London

 

Hills Balfour is part of MMGY Global, the world’s largest integrated marketing and PR agency specialising in travel and hospitality.

We now have an exciting opportunity for an experienced EA to support the President of Hills Balfour, Europe and the Middle East.

This role requires a driven and efficient assistant who is at ease with multi-tasking and can work with absolute discretion in a service led environment. We are looking for someone with immaculate attention to detail, great at working under pressure and who is willing to go the extra mile to support the President, on both work and personal levels.

With a varied workload and wide remit of responsibility, you will be the gatekeeper to a very busy and in-demand business leader. The rewards are many in this fun and friendly office, working for a wonderfully creative and charismatic entrepreneur who inspires loyalty and professionalism in all those who work for her.

The ideal candidate will have a minimum of 10 years as a PA/EA from within a creative environment. You will be well presented with excellent communication skills, both written and verbal, with advanced IT skills. You will pride yourself on your organisation and ability to plan and execute travel management seamlessly, particularly when working across different time zones. You will be resilient and tenacious, with a sense of urgency and able to work accurately under pressure, displaying a proactive and can-do attitude - always be thinking of future events and being one step ahead. You will need to maintain diplomacy and discretion at all times and, above all else, have a friendly and helpful personality with a big smile. 

Duties include but are not limited to:

  • Ensuring the highest level of administrative and logistical support to President 
  • Extensive diary management with ever-changing, busy schedules across multiple time zones
  • Booking international travel
  • Preparing correspondence and documentation for internal and external audiences
  • Compiling and managing expense claims
  • Scheduling conference rooms, setting up a/v, conference calls
  • Providing office support

Salary: Competitive salary with benefits

Hours: 37.5 hours per week with flexibility

Must live within reasonable travelling distance of our offices

If you think you have what it takes to make a success of this role, get in touch! Please send your CV with a cover letter stating your required notice period, salary expectation and why you would be a perfect fit for the business to: mmcgrory@hillsbalfour.com quoting reference AH1916.

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