Executive Assistant

Award winning luxury PR consultancy based in the w-end is looking for a dynamic assistant to support the director and take on marketing duties!

This a high energy department and the managing partner is looking to identify a graduate assistant who enjoys working at a fast pace and someone who can get involved with marketing type duties.

This very much a hybrid role and will suit someone who wishes a lynch-pin position!

More detailed duties:

Main Responsibilities
*Full range of administrative duties to support the team including copy and audio WP,
filing, printing, scanning, photocopying, binding, formatting documents, raising
invoices and dealing with incoming and outgoing mail.
*Extensive diary management; booking meetings both internally and externally with
clients, arranging meeting rooms and ordering refreshments as and when required.
*Answering telephones for and on behalf of Partners and fee-earners, taking messages
and passing to alternative team members as appropriate. Dealing with internal and
external queries wherever possible.

Marketing & Events
*Coordinating and organising the team's marketing initiatives and client-related
activities/events. Supporting Client Partners with the organisation and minutes for
client team meetings and updating client plans.
*Updating and managing the team's input into the CRM system and client portals
*Gathering and collating information from online sources


Ad-hoc duties
*Updating the internal HR system with holiday and sick leave.
*Other duties commensurate with the position/the needs of the team.


Skills

*Graduate EA with a minimum of 5 years professional services experience and ideally
marketing exposure
*Good interpersonal skills with a professional attitude
*Ability to prioritise and act on own initiative
*Able to work to deadlines and have a flexible approach
*Ability to work autonomously and proactively
*Confident communicator
*Good writing skills
*Good IT skills (Word, Excel, MS Outlook and Power Point).


Thank you for applying to this advertisement; we appreciate your interest in this opportunity. All applications are important to us, but due to the high volume of response we receive from our advertisements, we only contact successful applicants. We wish you all the best in your search for a new position.