Legal PA - Corporate M&A
- Recruiter
- Owen Reed
- Location
- London Blackfriars Station, London (Greater)
- Salary
- Competitive Salary
- Posted
- 22 Oct 2019
- Closes
- 18 Nov 2019
- Ref
- LW/241208
- Job Title
- Legal Secretary
- Industry Sector
- Legal
- Contract Type
- Permanent
- Hours
- Full Time
Owen Reed are recruiting for a Legal PA to join a top London law firm. The Legal PA will work within the Corporate M&A team. This is a part time role, working Thursday & Friday.
Responsibilities
• Support fee earner administrative activities (for example, bundling, indexing, general organisation etc.)
• Support client activities and requirements in a proactive manner, liaising with clients e.g. take messages, pass on information, deal with simple queries, meet and greet and client events
• Prepare client registration documents, engagement/assignment letters, conflicts checks, money laundering and audit Letters, with direction from partner/fee earner
• Manage the production of all documents (even those not typed personally) from initiation to delivery back to the relevant fee earner, involving Document Specialists as required
• Ensure documents returned to fee earner accurately reflect the original request before returning work, including proofreading the document, checking spelling, grammar, sense, amendments and presentation
• Undertake general filing administration, liaising with Filing Administrator as appropriate
• Pro-actively manage diaries, arrange meetings
• Undertake e-mail management (manage inbox and file e-mails), ensuring that urgent emails are promptly picked up by fee earners, or forwarded to another fee earner in their absence
• Undertake limited typing i.e. urgent short documents (digital and non digital dictation)
• Make travel arrangements (visas, flights, hotels, dinners)
• Work collaboratively with other secretarial support for the Department, to provide a responsive and professional secretarial support service to fee earners and clients
• Ensure that there is comprehensive telephone cover across the department, in accordance with the standard operating procedure
• Organise and liaise with Filing Administrators for routine administration tasks and the Document Support Unit for document production/amendments
• Provide personal support, subject to PA's discretion
• Maintain CRM by updating InterAction and maintaining fee earner contact list
• Support Marketing and BD administration e.g. prepare pitch documents, arrange marketing events, ad hoc research
• Support billing processes and timesheets
• Co ordinate Training administration e.g. book rooms/refreshments, arrange printing of slides and materials, ensure equipment and room set up, create attendance sheet and collect signatures for CPD purposes, liaising with L&D Team
• Support less experienced members of the team e.g. mentoring or buddying
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