Practice Manager

A busy clinical psychologist is looking for an experienced and friendly PA/practice manager for an initial 9-12 months’ maternity cover role to help run her successful practice in the Harley Street area. It is possible the role will go permanent after the initial contract period.

***Because the practice is closed over Christmas, this role is to start at the beginning of November on a temporary basis until 13^th December, then start on the full-time maternity contract from 13^th January 2020)***

Based in beautiful offices, you will work alongside the current practice manager who works 3 days a week.

As PA/practice manager, your duties will include the below:

• Secretarial duties (filing, photocopying, scanning, taking phone calls/messages, dealing with post and emails)
• Meeting and greeting patients
• Running a very busy appointment diary and reacting quickly to cancellations to ensure another patient can benefit from that time
• Liaising with insurance companies, patients and other medical professionals
• Some accounting including invoicing and taking payments from patients (experience with Sage is desirable to perform bookkeeping duties, such as collections, preparing bills and keeping financial records)
• Typing of reports and notes/typing, formatting and sending of reports and notes
• Dealing with last-minute changes 
• Billing patients and insurance companies
• Filing medical notes, reports and correspondence
• Operating office equipment such as voicemail messaging systems, using word processing, spreadsheet and other software applications to prepare reports and invoices etc
• Transmitting correspondence and medical records by email, mail or fax.
• A high level of discretion to maintain confidentiality of sensitive information and GDPR knowledge is a must

Key attributes:

• Previous PA/secretary experience, preferably in a busy medical environment, although all PA background will be considered

• Good administrative and organisational skills
• You will be reasonably numerate with a warm and friendly personality and with good IT skills
• Solutions-focussed individual who is happy to work autonomously

This is a lovely role based in beautiful offices. If you have previous experience as a practice manager or PA, and you’re looking to work within a private medical setting, don’t delay, apply now!

(Please note that due to the large number of applications we receive, we are only able to get back to suitable candidates on the status of their application).