Team Secretary
- Recruiter
- Love Success plc
- Location
- England, London, West End
- Salary
- £23000 - £26000 per annum
- Posted
- 18 Oct 2019
- Closes
- 15 Nov 2019
- Ref
- 18102019/SVW
- Contact
- Shendl Marsh
- Job Title
- Team Secretary
- Industry Sector
- Accountancy
- Contract Type
- Permanent
- Hours
- Full Time
Team Secretary
up to £26k depending on experience
West End
I am recruiting for polished, articulate and really engaging and organised team assistants/secretaries to join a reputable Accountancy firm in the West End.
To provide an efficient and reliable secretarial support service to a specific group of individuals within the Private Client department in addition to providing occasional cover for partners in PA's absence.
- Organising meetings including liaising with attendees, room/venue, catering, related diary management
- Organising basic travel arrangements (both domestic and international) for team members
- Attending and taking minutes in team meetings, if required
- Assisting team with planning and diary management if required
- Dealing effectively with clients' and contacts' telephone calls, specifically ensuring that messages are taken clearly and efficiently and responded to in a timely fashion.
- Monitoring/responding to emails on behalf of team members, if requested
- Generating reports (e. work in progress) and producing fee notes etc. from company's systems
- Basic data entry onto client relationship management and practice management information systems such as Salesforce and Practice Engine.
- Assisting with projects such as events, mailings, research, if required
- Audio and copy typing of correspondence, short letters, standard letters and/or lengthy reports and proposals using the company's templates and corporate style
- Producing PowerPoint presentations following corporate style
- Reformatting/making amendments to documents
- Creating document management system profiles and scanning documents as required
- Opening and distributing post, photocopying, binding, sending faxes, filing, maintaining files
- Acting as a secondary contact for absent team members and assisting fellow secretaries and PAs with workflow, as required
- Where required, to cover reception along with other PAs and secretaries on a rota basis
Person Specification:
- Maintaining strict adherence to both client and staff confidentiality
- Willingly carrying out any other duties required to meet with the needs of the business
- Displaying excellent standard of English, both written and spoken
- Displaying excellent attention to detail
- Excellent team player who has a 'can do' attitude and who demonstrates a commitment to supporting colleagues within the PA/secretarial team
- Professionally presented with excellent telephone manner
- Experience of digital dictation and document management systems desirable
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