Team Secretary
- Recruiter
- Page Personnel Secretarial
- Location
- England, London, City of London
- Salary
- Up to £26000 per annum
- Posted
- 18 Oct 2019
- Closes
- 15 Nov 2019
- Ref
- 14055425/001
- Contact
- Claire Tyler
- Job Title
- Team Secretary
- Industry Sector
- Accountancy
- Contract Type
- Permanent
- Hours
- Full Time
Team Secretary - Accountancy - City of London
Client Details
Our client is a well known, successful, accountancy firm.
Description
Our client is a well known, successful, accountancy firm looking to recruit a permanent Team Secretary. Assisting the PA to provide support to a team of 10 - 15 (including Partners), your duties will include:
- Organising meetings, liaising with attendees, booking rooms, arranging catering for meetings.
- Ad hoc diary management for team members.
- Managing the Partner's diary, in their PAs absence booking internal and external meetings.
- Organising international and domestic travel arrangements.
- Attending and taking minutes as and when required.
- Copy typing letters, reports and proposals.
- Producing reports.
- Formatting documents.
- Generating reports.
- Producing client fee notes.
- Updating the CRM (Client Relationship Management) system, with client information.
- Assisting with projects eg arranging events, or carring out research.
- Producing mail merges.
- Assisting the team with client engagement procedures.
- Assisting the team with billing.
- Processing timesheets and expenses, on behalf of team members.
- Answering the phone on behalf of the team, taking detailed messages and emailing them to the relevant team member.
- Opening and distributing post.
- Covering the Partner's PA in their absence.
Profile
The ideal candidate for this role will:
- Have previously worked as a Team Secretary, Team Administrator, Team Assistant, Office Assistant or Legal Secretary.
- Be able to do mail merge.
- Have excellent organisational, time management, and multi tasking skills.
- Have excellent attention to detail.
- Be a good team player, with a "Can Do" positive, attitude to their work.
- Have previously produced invoices or assisted with billing.
- Have good typing skills.
- Have good IT skills - Word, Excel, PowerPoint, Outlook.
Job Offer
On offer for the candidate is a salary of £26,000 + fantastic benefits package and 25 days holiday. Hours are 09:00 - 17:00 Monday to Friday with the a flexible working hours policy (10:00 - 16:00), upon successful completion of probationary period.
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