Team Secretary

Team Secretary - Accountancy - City of London

Client Details

Our client is a well known, successful, accountancy firm.

Description

Our client is a well known, successful, accountancy firm looking to recruit a permanent Team Secretary. Assisting the PA to provide support to a team of 10 - 15 (including Partners), your duties will include:

• Organising meetings, liaising with attendees, booking rooms, arranging catering for meetings.
• Ad hoc diary management for team members.
• Managing the Partner's diary, in their PAs absence booking internal and external meetings.
• Organising international and domestic travel arrangements.
• Attending and taking minutes as and when required.
• Copy typing letters, reports and proposals.
• Producing reports.
• Formatting documents.
• Generating reports.
• Producing client fee notes.
• Updating the CRM (Client Relationship Management) system, with client information.
• Assisting with projects eg arranging events, or carring out research.
• Producing mail merges.
• Assisting the team with client engagement procedures.
• Assisting the team with billing.
• Processing timesheets and expenses, on behalf of team members.
• Answering the phone on behalf of the team, taking detailed messages and emailing them to the relevant team member.
• Opening and distributing post.
• Covering the Partner's PA in their absence.

Profile

The ideal candidate for this role will:

• Have previously worked as a Team Secretary, Team Administrator, Team Assistant, Office Assistant or Legal Secretary.
• Be able to do mail merge.
• Have excellent organisational, time management, and multi tasking skills.
• Have excellent attention to detail.
• Be a good team player, with a "Can Do" positive, attitude to their work.
• Have previously produced invoices or assisted with billing.
• Have good typing skills.
• Have good IT skills - Word, Excel, PowerPoint, Outlook.

Job Offer

On offer for the candidate is a salary of £26,000 + fantastic benefits package and 25 days holiday. Hours are 09:00 - 17:00 Monday to Friday with the a flexible working hours policy (10:00 - 16:00), upon successful completion of probationary period.