PA TO DIRECTORS OF MARKETING & COMMS/BUSINESS DEVELOPMENT LEADING THEATRE COMPANY

Experienced PA required for busy role supporting the Director of Marketing & Communications and Business Development Director of a well-known and highly regarded theatre company.  To confidently provide effective administrative support for your direct reports – solid PA experience at a similar level is essential and an interest/knowledge of the industry would be ideal but not essential.

Responsibilities include, but not limited to:

• Extensive and detailed diary and meeting management for your reports
• Inbox/email management where required
• Acting as a first point of contact, screening and handling calls as appropriate
• Take effective minutes of meetings, where required, and following up on actions as appropriate
• Co-ordinate the weekly updates and board pack updates in collaboration with the business development, marketing & digital teams
• Working with the appropriate travel agents to arrange complex and detailed, domestic and international travel for your reports and the marketing and recording teams. This will include hotel bookings, transfers, visas and preparing itineraries
• Prepare team travel itineraries
• Ensure all expense returns are completed efficiently
• Provide telephone and reception cover when required
• Carry out any other administrative duties that may be reasonably required, provide cover during periods of annual leave
• Undertake research and projects as directed

Candidates must be/have:

• Solid PA experience
• A conscientious approach with forensic attention to detail
• High standard of written English

• A fast and willing learner
• Professional telephone manner and excellent communication skills
• A flexible “can do”, patient and calm attitude – especially under pressure
• Excellent multi-tasker and swift problem solver
• Highly organised and adaptable, able to manage shifting priorities and cope with last-minute changes
• Able to work alone and as part of a highly collaborative team
• Good working knowledge of MS Office (Word, Excel, PowerPoint
• Able to maintain complete confidentiality and work with the utmost discretion and integrity
• An ability to build rapport quickly and communicate across all levels of management
• An intelligent/articulate communicator
• Interest in Theatre and the Arts

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IMPORTANT

We receive a considerable amount of applications for every position and there is tough competition in the employment market.  In order to process your application as efficiently as possible, please note the following instructions when responding:

• Detail your relevant experience in a cover letter and include this on an up to date CV
• Quote your required salary
• Let us know your availability for interview and when you could start
• If you can forward references to us, these can only strengthen your application

The more information you can give us, the more we can demonstrate to the client that you are exactly what they are looking for and send your CV on quickly. 

 Please note that these instructions apply to ALL candidates and applications that do not meet these criteria may not be considered.

 Send your information to: kirsty@sorted-pa.com

It is SORTED’s policy, as a matter of courtesy, to respond to all applications within five working days. However, because of the volume of applications, we are sometimes unable to respond to individual candidates. If we have not contacted you within five working days your application has been unsuccessful and your details have not been retained. Please apply for any other position that you may see in the future.