PA and Office Assistant

Office Assistant

West London

£40,000

925746

Based in stunning offices in Central London, our client is looking for an ambitious and proactive PA/Office Assistant to join their vibrant team. A fantastic opportunity for an ambitious candidate to excel as a right-hand support to the office.

Responsibilities:

• Executing administrative tasks for senior office leadership including calendar, expense, and travel support
• Undertaking tasks related to business development including securing, scheduling and tracking follow-ups to external meetings, ensuring that all sales-related activities are accurately reflected in Salesforce
• Maintaining office and conference room calendars
• Welcoming visitors
• Managing the switchboard
• Handling incoming and outgoing mail, packages, and faxes
• Assisting with catering for meetings by ordering and setting up meals as requested
• Keeping the kitchen area presentable
• Collaborating with the Director of Administration to assist with Admin projects, global and office improvement initiatives, and other policy roll-outs
• Assisting with on and off-boarding of employees
• Managing all matters relating to reception/office appearance, including liaising with

service providers, cleaners, building management and utilities

• Preparing and submitting invoices for payment
• Managing contracts
• Ordering and maintaining an inventory of kitchen sundries, as well as office stationery

Requirements:

• Previous administrative or reception experience in a corporate or professional services environment

• Exceptional verbal and written communication
• Proficiency with all core Microsoft Office applications, particularly Outlook and Excel
• Salesforce experience preferred
• Strong organisational skills with the ability to prioritise and multi-task
• Resourceful problem solver
• Proactive self-starter
• Flexible team player
• Good time management skills
• Comfortable working remotely on projects with colleagues from the company’s other offices