Advertising and Media Agency – PA/EA To 2 Directors

One of the world's largest Advertising media agencies is looking for an experienced PA to support the Head of Trading and Head of Partnerships in all administrative aspects of their role, ensuring they are able to work as effectively and efficiently as possible.  Also to provide holiday cover/ support to the PA you will be working alongside.  You will have outstanding administrative and organisational skills and have a proven track record in managing multiple priorities.

Key Tasks and Responsibilities

•             Full diary and email management support.

•             Travel booking; flights, accommodation, visas and creating travel itineraries

•             Assist with preparation and production of credentials documents and presentations

•             Process timesheets and expenses

•             Creation of team meeting presentations and agendas

•             Assistance with reports and project plans as required, and the distribution of the finished             materials to relevant parties

•             Arrange and coordinate meetings with suppliers, industry groups and internal clients

•             Central point of contact, internally and externally for department queries

•             Organising Global market visits for the team, as well as workshops both in house and out

•             Sourcing of external event space, liaising with CFO for sign off and management or event              from start to finish

Requirements

•             Have excellent communication skills in order to interact confidently and effectively with                market and agency leaders and staff at all levels

•             Excellent time management and productivity

•             Enthusiastic team player who is happy to roll up their sleeves and get on with the job

•             Exemplary organisational and administration skills

•             Someone with common sense and lots of initiative

•             Ability to prioritise and multitask

•             A flexible and adaptable approach to work

•             Resilient with a good sense of humour

•             Excellent IT skills, proficient in Microsoft Word, Excel, PowerPoint

•             Excellent attention to detail and ability to pre-empt needs e.g. sourcing venues/ apartments       for Cannes

•             Excellent written and verbal communication

•             Experience working within a global network

•             Tact and discretion, for dealing with confidential information

This agency offers some outstanding benefits and is based in truly stunning offices in the heart of London.