Executive Assistant to Chief Executive Officer

Our client, the centre of excellence for physical activity and sport are looking for an Executive Assistant to join their team on a temporary basis. The successful candidate will be providing a high level of organisation and administrative support to the Chief Executive Officer (CEO) and managing the Board cycle. You will have excellent organisational skills with the ability to understand and anticipate needs to ensure appropriate outcomes.

Responsibilities:

• Providing high level, proactive executive support to the CEO, to aid the delivery of objectives and thus ensuring the success of the organisation
• Managing the CEO's diary including scheduling internal and external meetings, evening engagements and ensuring sufficient time is allocated for briefing
• Meeting and greeting the CEO's visitors and being the first point of contact for the CEO
• Drafting correspondence and presentations and communication from the CEO where required
• Co-ordinating and processing the CEO's expenses and management of the executive credit card, logging expenditure as required
• Co-ordinating Board meetings including managing agendas and papers, taking minutes and keeping a log of actions
• Managing key external relationships with the Board of Trustees and strategic partners with a high degree of professionalism and care
• Administering and championing the online Board portal (OnBoard) uploading Board papers, adding documents to the library and maintaining records
• Building excellent working relationships across the organisation to support the CEO's work and promote collaboration and cooperation across teams

Essential Skills and Experience:

• Significant experience (5 years +) in similar role providing Executive Assistant support to a CEO or equivalent
• Relevant experience of organising, administering and minuting Board level meetings
• Excellent organisational skills; to manage multiple and sometimes competing demands, to prioritise and meet deadlines often under pressure, with the ability to understand and anticipate needs to ensure appropriate outcomes
• A high-level attention to detail in managing projects, schedules and relationships, with evidence of delivering to the highest standards
• Ability to remain confidential and professional with sensitive people-related data and information
• Strong interpersonal skills
• Advanced Word, Excel and PowerPoint with good working knowledge of how to put presentations and briefings together
• Experience of using an online Board Portal such as Diligent Boards or OnBoard though training will be given
• Experience of supporting organisational strategic planning

If you feel that you fit the above criteria then please apply today by submitting your CV to us. Please note due to the high volume of applications that we receive only successful applicants will be contacted.

We will process your CV and personal information to assess your suitability for the role. If we wish to consider you further, we will register your personal information in our database once we have contacted you. We may contact you from time to time about other relevant roles. Your personal information will be securely held. For more information please refer to How We Use Your Personal Information.