Legal Secretary - Disputes

Owen Reed are recruiting for a Legal Secretary to join a top law firm in Holborn.  The Legal Secretary will work within the Disputes department.

The Legal Secretary must be extremely organised and proactive to provide a high level of professional support to their allocated Fee Earners as well as other members of the Department. The Legal Secretary must be experienced in their specialist area but will be expected to be flexible to cover the broader remit of the Department. 

Responsibilities of the Legal Secretary
• Effective and proactive diary management, and awareness of Fee Earners' workloads to plan ahead, with minimal supervision
• Process relevant applications, forms or searches, with minimal supervision
• Maintain up-to-date knowledge and understanding of Fee Earners' matters to enable a proactive support service
• Research new clients/contacts and prepares bios before meetings, and conducts basic research (on-line or otherwise) for Fee Earners when required
• Arrange travel and any other activities on behalf of others, where appropriate
• Provide excellent service to clients, both internal and external, in a timely and professional manner, presenting a positive image of the Firm at all times
• Act as a first point of contact for Fee Earners
• Provide assistance in the delivery of marketing communications, and records all business development meetings in InterAction, and sets up reminders where follow-ups are needed with prospects on InterAction or other systems/logs as required
• Recognise, respect and honour client confidentiality at all times
• Organise business development meetings and events for Fee Earners, and assists in the production of business development materials in liaison with the Marketing team
• Create typed work of a high quality, formatting in accordance with house style, at high speed, with accuracy and following internal guidelines
• Make effective use of the Document Management System
• Create new documents from the Firm’s templates, using contact data from InterAction where appropriate
• Proof-read all documents for spelling, grammar and sense, querying wording where appropriate
• Proactively uses initiative to compose and send on behalf of Fee Earners, correspondence requiring focused concentration and attention to detail
• Adopt a pro-active approach and works with Fee Earners effectively, to maintain regular file management, ensuring all files are up to date, closed and archived, as appropriate
• Keep accurate records of all files sent to off-site storage via Records
• Prepare bills (including bill narratives) with minimal supervision, as required by Fee Earners
• Prepare AML documentation and obtains relevant documentation from clients in a timely manner, as required by Fee Earners
• Carry out conflict searches and correctly identifies the work type
• Liaise with credit control and alerting Fee Earners of unpaid bills
• Deal with time-recording matters as required by Fee Earners