Team PA

My client who is a highly successful and well reputable boutique investment firm based in the heart of Mayfair is looking for an experienced team assistant/secretary to provide support to the Executive Team.

The ideal candidate would be someone who is not too precious about what they do and be prepared to roll their sleeves up assist in all areas.

Responsibilities will include:

• Diary management, including booking meetings and conference calls, and managing conflicts
• Document production i. processing mark-ups, printing, binding, collation etc.
• Assisting in the production and formatting of presentation materials for clients, particularly PowerPoint presentations.
• Answering incoming calls in a professional and cordial manner
• Processing of expenses
• General administration tasks, including electronic filing, scanning and general office duties, such as organisation of couriers, maintaining client database
• Greeting, assisting and/or directing visitors and clients in a professional manner
• Setting up and clearing meeting rooms, preparing refreshments for meetings, and maintaining reception area to a high standard
• Distribution of post within the company and processing external mail
• Ordering stationery and office supplies
• Assisting with organisation of company events as required
• Arranging business travel/visas/accommodation as required

Skills and Requirements

• Strong computer skills in Microsoft Word, Excel, PowerPoint and Outlook
• Good Admin/Team Assistant experience
• Professional demeanour and presentation
• Excellent verbal, written and follow-up communication skills
• Ability to work under time constraints, detail oriented and ability to handle confidential information
• Organised with ability to effectively prioritise tasks
• Flexible, pro-active and enthusiastic team player with a desire to work in a team-oriented atmosphere