Office Assistant

Office Assistant

Mayfair

£20,000 - £23,000

Based in stunning offices in the prestigious area of Mayfair, our client is looking for an ambitious and proactive Office Assistant to join their vibrant team. A fantastic opportunity for a self-starter who is keen to progress or kick-start their support career.

Responsibilities:

• Co-ordinate meetings and correctly prepare the meeting rooms/offices
• Effectively maintain the appointment diary
• Welcome visitors and escort/direct them to the correct location where applicable
• Maintain a clean and pleasant appearance of the reception area and meeting rooms at all times
• Monitor the Director’s email inbox, printing and collating incoming mail promptly for attention
• Sort and distribute the incoming post promptly and efficiently and to ensure outgoing post is ready and mailed on time
• Keep the office files, contact lists, petty cash and archiving/filing records updated as necessary
• Place orders for stationery, food and drink and other consumables used within the office and organise taxis and couriers, always keeping the necessary details to check against invoices
• Answer the telephone promptly, in a professional manner dealing with queries and providing information to callers as required
• Efficiently pass on messages to the appropriate person ensuring lines of communication are open at all times
• Provide ongoing support to the PAs as and when requested

Requirements:

• Good written and spoken communication skills
• Excellent customer service skills
• Proactive
• Efficient and good organisational skills
• Good knowledge of Microsoft office
• A flexible attitude
• Effective verbal and listening skills
• Team player
• Previous corporate receptionist experience desirable but not essential