Team Admin Assistant - Sharjah

Our client based in Sharjah is looking for a Team Assistant to support the Business Services Manager and the wider team. The ideal candidate will be self-motivated and have the ability to work unsupervised and be an effective team member. They will also be highly proficient in the use of the entire Microsoft Office suite. Written and spoken English must be of an exceptionally high standard.

 

 Administration 

• Manage the diary of the Executive Director and team.
• Carry out administrative tasks, such as travel coordination, vacation forms, expense claims, correspondence, etc.
• Prepare standard letters, mail merges and other team correspondence
• Coordination of meetings and conference calls for the team
• Assist with editing, printing, binding, translation and sending out of all team documents
• Manage the central team online and physical document filing system
• Administer the purchasing of office supplies and equipment
• Update and maintain contact databases
• Act as the first point of contact for general phone and email queries
• Manage Petty Cash payments and advances
• Keep an accurate and balanced record of all Petty Cash transactions
• Assist the Business Services Manager in documentation and approvals on all transactions
• Assist the programme team in adhering to the Programme Delivery Methodology, including setting reminders for dates and tasks.

Event and Meeting Logistics

• Assist the Events team to ensure that event administrative and logistics tasks are carried out,

 

Must be based in the UAE.

Salary AED 8,000 -12,000