Personal Assistant to COO

Your new company
Are a privately owned Lloyd's broker at the cutting edge of global insurance innovation. They are looking for a PA/Office Manager to support the COO.


Your new role

Working in an excellent environment the company seeks a bright, confident person with good communication skills, who can prioritise and work with a wide variety of people within the business.

• Duties are to be responsible for Diary Management and organising meetings
• Organising business travel, both UK and International
• Meeting organisation and administration including preparing agenda and meeting packs, minute taking and Circulation of minutes post-meeting
• Preparation of expenses
• Meeting and greeting visitors
• Dealing with incoming phone calls and emails
• General administration - post, faxing, photocopying, filing, binding reports
• Organising corporate entertaining e. arranging lunches and evening dinners
• Typing general correspondence
• Office management will include liaising with vendors and negotiating to get value
• Being in touch with facilities to note an issues
• Ordering office supplies
• Day to day running of the office and problem solving
• Setting up video conferencing and conference calls
• Dealing with IT issues / suppliers as they arise
• Managing the office budget and expenses

What you'll need to succeed

• Experience working as a PA within the insurance sector at a senior level.
• Experience with office management.
• A bubbly, upbeat attitude and the willingness to muck in.
• Excellent written and oral communication skills
• Excellent organisational skills
• Flexible and calm under pressure
• Good problem solving and decision-making abilities
• Attention to detail

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.

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