Executive Assistant

Executive Assistant - £45,000 - £48,000 - Victoria

A global independent investment management firm are currently seeking a diligent and personable Executive Assistant to join their gowing Secretarial Team based in Victoria. This role will be supporting a team of five with the Equity team. This role with be extremely busy and demanding and require a high attention to detail.

Are you looking for a varied and busy role with the opportunity to grow within a growing business?

Responsibilities:

• Comprehensive and proactive diary management to MD's and wider teams
• Liaising with external clients and administrative teams for all meeting logistics
• Coordinating roadshow activity
• Proactively setting up prep-meetings ahead of the client meeting
• Creating and editing presentations using PowerPoint
• Generating quarterly portfolio reports
• Ensuring meeting rooms are booked globally where necessary
• Understanding and utilising virtual conferencing tool to create video and audio conference requests
• Liaising with reception to request any catering
• Registering external visitors with reception
• Proactively managing meetings and being a gatekeeper
• Managing global travel and expenses
• Providing enterprise reports when requested
• Managing and completing print requests following in-house compliance approval process
• Entering, amending and keeping client data up to date
• Management and processing of team invoices
• Diligent coverage of telephone lines, adhering to best practices

Skills:

• Diligent and high attention to detail
• Advanced proficiency in MS Office (Word, Outlook, Excel and PowerPoint)
• Excellent organisational, multi-tasking and prioritisation abilities
• Ability to work under deadlines and to accommodate last minute changes.