Personal Assistant

A fast-growing innovative energy technology company is looking for a Personal Assistant to join the business on permanent basis. You will be predominately supporting three Directors with complex diary management and travel arrangements, whilst also assisting the Executive Assistant with any ad hoc administrative duties.

What will I be doing?

• Diary management and workload management, including the creation of processes as appropriate to improve smooth running of Director's diaries
• Assisting with events management, team meetings and supporting with group events when required
• Minute taking and ensuring all actions are captured and followed up
• Ensuring Directors are fully prepared for all meetings including appropriate documents printed and operational technical equipment
• Carrying out research and present findings to Directors when required
• Proactive follow up of management meeting and off site actions with key stakeholders to ensure timely delivery
• Arranging travel for Directors including flights, hotel bookings, currency (as required), car parking and hire etc.
• Creating travel itineraries when required

Do I have what it takes?

• A minimum of 1-2 years experience working in a personal or team assistant role
• Confidentiality is a must! This role is party to highly sensitive information, which is important in both protecting our employees and our business
• IT literacy across a variety of tools; experience in Google Suite is a plus
• The ability to challenge and see beyond current state - spot opportunity for process improvement and act upon these observations
• Flexibility to travel is required