Team Assistant - Temp to Perm

For multinational company based in the West End


Hays are recruiting for a multinational company who are looking to recruit a Team Assistant to join their dynamic, fast paced team. This is a temp to perm role starting straight away, supporting a very large team.

Duties will include:

• To assist the Business Services Manager and Administrative Business Partner on all aspects of day to day office management.
• To assist with Health and Safety (H&S) in ensuring that the office is compliant in all aspects of H&S and Environmental requirements.
• To assist staff in utilising systems and processes: Client Relationship Management (CRM), Projects, People, Microsoft Suite, timesheets, liaising with appropriate colleagues in IT, Finance, AMS, etc.
• To conduct New Starter inductions ensuring the timely provision of desks, equipment and login.
• To coordinate office and staff moves.
• To update and maintain the group's absence
• Dealing with in-coming telephone calls and ensuring all are actioned
• Co-ordination of lunches, dinners, other entertainment events and booking facilities for external events
• Organising involvement in occasional training events and conferences
• Occasional production of large documents, including printing and binding
• Assisting other team coordinators as and when required
• General assistance to work winning team during busy periods - eg with presentations and graphics
• Acting as the central point of the team in terms of current availability, priorities, ad hoc tasks and incoming queries

Skills and attributes:

• Reliable and committed
• Attention to detail
• Sense of urgency and initiative
• Delivery focused
• Organisation
• Communication and writing skills
• You must have previous experience in a similar role

Software: Microsoft Office (essential expertise in Microsoft Word, Excel, PowerPoint )


What you need to do now
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